The regular meeting of the Mayor and Council convened at 6:30 p.m. on Monday, January 21, 2022, at the Train Depot with the announcement of a quorum. MEMBERS PRESENT: Mayor Walter Turner, Tiffany Coker, Danny Peed, Hannah Sloan, Laticia Dixon, Hiram Couch, and Timishea Price. Also present were City Attorney Brian Causey and acting city clerk Tammy Jones. MEMBERS NOT PRESENT: None. INVOCATION: Timishea Price ADOPTION OF PROPOSED AGENDA Tiffany Coker made a motion to amend the proposed agenda to include the minutes for January 28th Special Called Meeting. In addition, remove all bullets involving Sissy McLaughlin and add a bullet to discuss April Lester. Danny Peed seconded. Mayor Walter Turner, Hannah Sloan, Laticia Dixon, Hiram Couch and Timishea Price voted in favor. The motion passed. • January 10, 2022, Regular Meeting – Tabled until next meeting

• January 24, 2022, Regular Meeting. Danny Peed made a motion to accept the minutes from the January 24, 2022, Regular Meeting with the amendment to correct Hannah Sloan’s name and add Hiram Couch. Laticia Dixon seconded. Mayor Walter Turner, Tiffany Coker, Hanna Sloan, Hiram Couch and Timishea Price voted in favor. The motion passed

• January 28, 2022, Special Called Meeting. Danny Peed made a motion to accept the January 28, 2022, Special Called Meeting minutes with the amendment to change Danny Perkins to Danny Peed. Hannah Sloan seconded. Mayor Walter Turner, Tiffany Coker, Laticia Dixon, Hiram Couch and Timishea Price voted in favor. The motion passed

• January 31, 2022, Special Called Meeting. Danny Peed made a motion to approve the minutes for the January 31, 2022, Special Called Meeting with the amendment to change Ms. McLaughlin with April Lester. Tiffany Coker seconded. Mayor Walter Turner, Hannah Sloan, Laticia Dixon, Hiram Couch and Timishea Price voted in favor. The motion passed

• January 31, 2022, Work Session Meeting. Danny Peed made a motion to approve the minutes for January 31 Work Session with the amendment to change to erase the last two sentences. Hannah Sloan seconded. Mayor Walter Turner, Tiffany Coker, Laticia Dixon, Hiram Couch and Timishea Price voted in favor. The motion passed

• February 7, 2022, Special Called Meeting. Danny Peed made a motion to accept the minutes for the February 7, 2022, Special Called Meeting. Hiram Couch seconded. Mayor Walter Turner, Tiffany Coker, Laticia Dixon, Hannah Sloan and Timishea Price voted in favor. The motion passed COMMITTEE REPORTS Finance Committee: - Danny Peed read a statement that we need to keep the taxpayers in mind with every decision we make. Nobody wants to pay taxes and they really don’t like it when they see a large increase from the previous year Property Committee: - Hiram Couch handed out a photo of a bench with the recommendation to purchase the bench and have it installed by city employees outside city hall for customers to use. Timishia said her report can be done in Executive Session. A discuss ensued regarding existing benches and state regulations. Hiram said there were elderly folks and it they had to stand it would not be prudent and he thought the state law would have place for them a place to sit. Laticia Dixon remarked that there were benches they would just have to be moved. Hiram Couch said the existing benches were not adequate for the purpose of the State use. We need to standardize by state standards and the bench selected is an excellent piece of equipment. Hiram Couch said he knew there were issues regarding the benches outside Tim’s restaurant I think we just need that where is lies and deal with what we need to put front of our City Hall. No second was made for this motion. Police Committee: - The committee met with Chief Holder and discussed purchasing the new cars. They also have plans to meet with the Fire Department. Acting City Clerk was asked to explain the spreadsheet that was put together to explain what funding the city has received and when and also a possible breakdown of how to pay for the three police vehicle. TAYLOR COUNTY FAMILY CONNECTIONS REPORT TCFC Coordinator, Lula Neal read her report. There is discussion on further meetings doing both zoom and in person meeting to better accommodate people The first reader program is to provide books for birth to five years old which will be free and will arrive every month with their name and a meal. We will have to work on funding. TCFC will work with the head start to recruit children for the head start program and the First Reader program. Taylor County Family Connection has been asked to help “Feed America”, looking for additional areas for food pantries in Taylor County as we currently only have one. This is USDA funding. The food distribution will occur on the 3rd of each month. The Taylor County Early Literacy Task Force is in the process of reorganization. The library, DFCS, and the school has assured that they will have representation at the meetings. TCFC and the Pine Mountain Regional Library are working on a project to expand the reading materials at the library and to purchase other materials to help increase the interest of children in the community. POLICE REPORT Chief Lonnie Holder briefed that they had a very successful Highway Safety meeting on February 18th with 25 Participants, 20 tickets were written, 10 of which from GSP who were able to load directly into the CJT system. Unfortunately, during this event there was a pedestrian hit on Hwy 96 who was life flighted to Macon. Chief Holder briefed that he had interviewed 6 candidates and that it is no mandatory that anyone chosen to work in the Police Department field must pass all three tests before they can be hired. The tests are Physical, Psychological and Drug. The following officers have attended training: o Lt Chris Gillispie and Sergeant Vernon Humphrey took Financial Investigation Fundamental o Sergeant Vernon Humphrey took Supervision 3 o Officer Jeffery Took Officer Survival Hostage Chief Lonnie Holder attended the Chief Conference in Athens, GA. PUBLIC WORKS REPORT Director Scott Jones recommended that we hire the contractors that we used previously to remove the debris. If the debris is left when the EPD does their inspection the city could be fined. The funds are in the budget for this. The mayor did ask where some of the construction debris came from. Tim from Tim’s fireside grill stood up and explained it was the material from city hall where he was renovating city property for his dining room. 2019 CDBG – the council needs to approve a change order for the project to move 600 ft of water pipe to be moved for the new storm drainpipes to fit. The location is South Boundary down to Mims St. Danny Peed made the motion to approve the change order and pay for the $43,745 out of ARPA funding. Hanna Sloan seconded the motion. Mayor Walter Turner, Tiffany Coker, Laticia Dixon, Hannah Sloan and Timishea Price voted in favor. The motion passed

His & Hers and Tim’s Fireside Grill. The business owners are asking to paint the front of their buildings. His & Hers is more than willing to paint her own building. She is agreeable to paying for the paint or having the city pay for the paint, but she wants to pick out the color.

Tim’s Fireside Grill is asking to paint the dining hall he is renovating the same exterior color as his restaurant and also to replace the awning to be identical to the ones he is currently using. Tim said the city purchased the awnings and he is paying monthly on the awnings. Tim brought up a gap between the window and the sill needs repairing. He just wants to have the buildings match.

The city owns the buildings that they rent. The area in front of the city hall also needs a paint job and the awnings are in poor shape. It is recommended that we wait until it is decided on city hall moving or staying before we put money into City Hall renovations. The work needs to be done but it will depend on where City Hall is as to what needs to be done.

The mayor requested if we paint the building, we install a higher flagpole as this flag gets hung up on the top of the building.

Mr. Hiram Couch, talked about beautification of tenant properties or tenants doing the work. Mr. Couch would all the benches in the city to match and would like one to be in front of City Hall and all of the benches to be standardized. Mr. Couch asked Tim Gaines if he would be willing to purchase a bench in front of his store and Mr. Gaines said he would be glad to. Discussion ensued regarding the benches and the quality of the existing benches. FIRE REPORT Fire Chief, Jamie Burgess, read his report. The Fire Department responded to 13 calls in the last month. The training this month was regarding ladders and fire behavior. The Jetpack that was purchased for the WIFI is working great. Chief Burgess has obtained two quotes on the ice machine which he provided for review but has requesting waiting until the additional quotes come in. FINANCE REPORT Acting City Clerk, Tammy Jones, gave a brief summary of the financial reports given out each month. She had previously addressed the obligation sheet and the breakdown of the different accounts during the police Committee report. MAYOR’S REPORT Favoritism: The practice of giving unfair preferential treatment to one person or group at the expense of others. I have been working to eliminate the practice of favoritism in our city government quietly and behind the scenes to avoid embarrassment for all of us. I thought I was successful, but I was wrong, there is more to do. I need your help.

When I stop a particular practice, it makes the person receiving the favors angry. Unfortunately, the people giving the favors get just as angry as those getting the favors and strike back at me just as viciously. I agree that our 3 Department Heads need a certain amount of discretion in the performance of their duties. I don't agree that any Department Head should be allowed to give away city services to his friends. Services that are not his to give away. Acting City Clerk Tammy Jones read the Life Estate and Agreement for Personal Property which is between the City of Reynolds and Mr. Lee Sawyer. Danny Perkins made a motion to approve the Life Estate and Agreement for Personal Property. Hiram Couch seconded. Mayor Walter Turner, Hannah Sloan, Laticia Dixon, Tiffany Coker and Timishea Price voted in favor. The motion passed OLD BUSINESS Filming Silver Dollar Motorsports Park in March – requesting permission to drive lawnmowers on streets. Mr. Couch has been in contact with Breanna McNamara from Motor Trend Group and there are 3 proposed routes for the lawnmowers to take. Chief Holder has approved the routes. Ms. McNamara has provided us with an itinerary of the event. Mr. Couch told Ms. McNamara that it will be a special purpose fee of $250.00. Mr. Couch notified Ms. McNamara that there were restaurants in town and even a few rooms for rent. Mr. Couch mentioned when we get a new webpage up and running it would be nice to advertise the surrounding businesses. Mr. Couch made a motion to charge Motor Trend Group a Special Purpose Permit of $250 for the filming during the drag racing on March 21. Danny Peed seconded. Mayor Walter Turner, Hannah Sloan, Laticia Dixon, Hiram Couch and Timishea Price voted in favor. The motion passed. NEW BUSINESS • April Lester – Danny Peed made a motion to offer April Lester the position at Step 5 ($35,820.20) and after 90 days go to Step 6 ($40,527.27) and upon completion of training increase her salary at that time. Hiram Couch seconded the motion. Hannah Sloan voted in favor. Timishea Price, Tiffany Coker and Laticia Dixon voted against. Mayor Walter Turner voted the deciding vote of yes. Danny Peed made a motion to elect April Lester as Election Superintendent. After a brief discussion Danny Peed withdrew his motion and a decision was made to hold off all other votes until April Lester accepts the offer.

• Discuss Recreation costs – Hiram Couch asked Scott to step up to the podium and provide historical data on the Recreation costs. The City of Reynolds provides Taylor County Recreation with $16,000 a year. We have been told this provides for programs, uniforms and upkeep of properties. Over the years the amount of support provided to Reynolds has decreased to the point where the city is cutting their own fields. The City had to remove the bleachers due to safety issues. Director Jones believes the City of Butler pays less than half of what we pay, but that may have changed in the past year or two. A question was raised if we have contract with the Recreation Department. Mr. Couch would like to see the fields in Reynolds being used by the kids in Reynolds. Chief Holder stated there are no games in Reynolds and that uniforms are not provided by the Recreation Department. There was a discussion on what has been done, what is no longer being done and what needs to be done. Mr. Couch would like to promote tournaments and promote Reynolds. Mayor Turner applied for a Grant from Home Depot but was turned down. This subject is being tabled until March.

• Discuss ramp at Montessori Joy Learning – Tiffany Coker as Mayor Pro tem has taken over the meeting. There was a discussion over who authorized what was done previously at the school and Mayor Pro tem read the previous minutes. Dr. Teresa Turner read her statement and said she received a quote from Gary Parks on what it would take to resolve this issue. Hiram Couch asked for the quotes, Dr. Turner said she had requested them to be sent to Director Scott who said he had not received them yet. Mr. Couch would like to “put that to bed”, he would like to see the quotes personally as soon as possible. Mr. Couch made a motion to get the quotes within reason to put this to bed to make the repairs and move forward. Hannah Sloan seconded as she would like to “put it to bed” but she a condition on her second and that is funding. If the funding is there and the project is within something we can do. Director Jones was asked if the funding could come out of TSPLOST he replied to it can. Director Jones asked if they were talking about doing another ramp? Hannah replied, “oh no I am just saying is there funding possibly available for this to go.”, Hiram Couch, Timishea Price and Latricia Dixon voted in favor. Tiffany Coker and Danny Peed voted against. The motion passed.

• Discuss invoice from Montessori Joy Learning. Dr. Turner read her statement saying she felt discriminated against because she did not receive free storage and she wanted to be reimbursed. Dr. Turner stated other business have been given free storage and rent. The City Attorney advised the City Council to not pay the invoice. He said it would amount to a gratuity payment which we cannot do. The Mayor asked the City Attorney if the business that was given free rent should be invoiced? Mayor Pro tem Coker stated this was a conflict of interest with the Mayor. The City Attorney stated that there was no legal basis for the invoice.

Councilman Peed said, “Business is business. When you agree to a contract every time you pay you are agreeing to the contract. Stand by the deal from now on.” He added that the other business is a separate issue which should be addressed separately. Council woman Timishea Price spoke up “that before this matter gets any worse and gets in the District Attorney hands, I Timishea Price do not agree with the way the situation is being handled with the Montessori School as well as Tim’s Fireside Grill.” Councilman Danny Peed made a motion to not pay invoices that are not legal to pay. Hannah Sloan seconded. Mayor Pro tem Tiffany Coker, Laticia Dixon, Hiram Couch and Timishea Price voted in favor. The motion passed. Mayor Pro tem Tiffany Coker turned the meeting back over to the Mayor.

- Tim Gaines - Announced his Dining room is almost done except for the electrical. Mr. Gaines is requesting the space in the old police department o be used for an ice cream, coffee and donut shop. Mr. Gaines would bring the building up to code which it is not at this moment. Councilman Price was asking about rent in kind for the existing Tim’s Fireside Grill and whether we have documentation regarding the original amount charged. Acting City Clerk Tammy Jones replied that we no longer have the receipts. Council woman Coker asked Mr. Gaines if it would not be on tax records. Mr. Gaines said he could get that. Danny Peed made a motion to table any decision until the next meet month meeting. Tiffany Coker seconded. Mayor Walter Turner, Hannah Sloan, Laticia Dixon, Hiram Couch and Timishea Price voted in favor. The motion passed

• Overtime issue with Acting City Clerk – Ms. Timishea Price requested discussing this in Executive Session.

• Carlotta Harmon – Water issues. MS Harmon felt she was not being heard in her problems with the water and there was confusion on whether the water was on or off. Director Jones said he replaced the valve to make sure that was not the issue. Our ordinances say according to the international building code the homeowner should have their own valve on their own side. Acting City Clerk Tammy Jones requested to speak and told council that she applied a 2-month leak adjustment to Ms. Harmon’s bill resulting in a credit of $144.

• Mike Cockerham has asked to either purchase or lease the Old Service Station lot for the purpose of installing a commercial ice machine. City Council needs to discuss. After some discussion Tiffany Coker made a motion to table this item, Danny Peed seconded. Mayor Walter Turner, Hannah Sloan, Laticia Dixon, Hiram Couch and Timishea Price voted in favor. The motion passed

• Teresa Turner – Thanked council for listening. Dr. Turner stated she paid over $500 for Open Records. Dr. Teresa read her statement to the council. Dr. Turner is upset over the business practices regarding the city and Tim Gaines.

OTHER

• Other was moved to from after Executive Session to before. Jamie Whitley, owner of the Reynolds Mercantile Market, which is opening soon, and Amber Woodward proposed a street market to be help each month beginning April 9th on the sidewalks in front of mercantile and across the street of Knight’s Pharmacy. They requested permission to use the sidewalks. Danny Peed made a motion for Jamie Whitley and Amber Woodward to use the sidewalks without food trucks. Hannah Sloan seconded. Mayor Walter Turner, Tiffany Coker, Laticia Dixon, Hiram Couch and Timishea Price voted in favor. The motion passed EXECUTIVE SESSION - Danny Peed made a motion to go into Executive Session at 8:49 pm. Tiffany Coker seconded. Mayor Walter Turner, Laticia Dixon, Timishea Price, Hannah Sloan and Hiram Couch voted in favor. The motion passed.

- Danny Peed made a motion to come out of Executive Session at 9:21 pm. Hiram Couch seconded. Mayor Walter Turner, Laticia Dixon, Timishea Price, Hannah Sloan and Tiffany Coker voted in favor. The motion passed. ADJOURNMENT - Tiffany Coker made a motion to Adjourn. Danny Peed seconded. Mayor Walter Turner, Laticia Dixon, Timishea Price, Hiram Couch and Hannah Sloan voted in favor. The meeting adjourned.

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					           Mayor 

___ Acting City Clerk


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