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minutes:october_21_2019 [2020/01/21 14:20] (current)
panthony created
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 +The regular meeting of the Mayor and Council convened at 6:32 p.m. on Monday, October 21, 2019 at the Train Depot with the announcement of a quorum.
 +
 +**MEMBERS PRESENT:​** ​ Mayor Walter Turner, Erie Barker and Libby Bond. 
 +
 +**MEMBERS NOT PRESENT:​** ​ Chris Mason, Danny Perkins, Walker Moore and Brittany Wainwright
 +
 +**INVOCATION:​** ​ Libby Bond
 +
 +**ADOPTION OF PROPOSED AGENDA**
 +
 +Libby Bond made a motion to adopt the agenda with change noted. Erie Barker seconded the motion. Mayor Walter Turner voted in favor. ​ The motion passed.
 +Mr. Jay Patel will be added to Other Business to discuss his proposal to change out his current sign for and LED sign.
 +
 +**APPROVAL OF MINUTES**
 +
 +Libby Bond made a motion to approve the minutes of the July 13, 2019 work session/​meeting. ​ Erie Barker seconded the motion. ​ Mayor Walter Turner voted in favor. ​ The motion passed. ​
 +• August 12, 2019 -Budget Hearing – tabled.
 +Libby Bond made a motion to approve the minutes of the August 19, 2019 regular council meeting. ​ Erie Barker seconded the motion. ​ Mayor Walter Turner voted in favor. ​ The motion passed. ​
 +• August 26, 2019 – tabled.
 +• September 5, 2019 – tabled.
 +• September 16, 2019 – tabled.
 +• September 23, 2019 – tabled.
 +• October 14, 2019 – tabled.
 +
 +**OLD BUSINESS**
 +
 +Fire Fighters allowance or incentive per call – tabled. City Clerk is waiting on response from City Attorney.
 +
 +**COMMITTEE REPORTS**
 +
 +Finance Committee: ​ No report.
 +Property Committee: ​ No report.
 +Police Committee: ​ No report.
 +
 +**FAMILY CONNECTIONS REPORT**
 +
 +In the absence of the coordinator,​ City Clerk Pam Dowdy reported the Department of Human Services had decreased funds available for Taylor County Family Connections from $50,000.00 to $48,​000.00. ​ The Taylor County Family Connections Collaborative Board met on September 25, 2019 and made budget amendment accordingly.
 +
 +**CHIEF’S REPORT**
 +
 +Chief of Police Lonnie Holder started his report by extending an invitation to Council to attend the DARE graduation on November 1, 2019 at the Taylor County High School Auditorium.
 +Chief Holder then reported that after attending class in September, Rebecca Turner and Tammy Jones had both received certification as Court Clerk. ​ It is intended for Rebecca to be the head clerk and Tammy will assist as needed.
 +Halloween will be celebrated in Reynolds on October 31, 2019 from 6 p.m. to 9 p.m. in the evening.
 +Chief Holder again visited the topics of the evidence room for which has been discussed with council for about 11 years. ​ He again emphasized the importance of having an “evidence room”, He also reminded council of the problems that the department has had with the commode backing up into the offices. ​
 +Erie Barker made a motion to proceed with the construction of the evidence room at the armory and replacing the carpet with tile in the Police Station out of Solar Funds, pending approval of use of Solar funds. ​ Libby Bond seconded the motion. ​ Mayor Walter Turner voted in favor. ​ The motion passed. ​
 +Chief Holder reported that all officers were now being trained in the NIBRS system so that they can validate their citations.
 +Chief Holder reminded council that there would be additional police presence during the holiday season for the safety of Reynolds citizens.
 +
 +**PUBLIC WORKS REPORT**
 +
 +Public Works Director Scott Jones informed Council he had been present at the awards banquet for the 2019 CDBG grant of $750,​000. ​ This grant covers storm water and drainage of S. Whatley, S. Boundary and S. Collins streets. ​ The actual start up meeting for this project is scheduled for October 30, 2019.
 +Scott reported that the water tower is scheduled to be drained for cleaning on October 29th.  Scott said he would take all necessary steps to prevent interruption to anyone’s water service. ​ Council agreed to send out a code red message on Monday to notify residents of possible interruptions.
 +Georgia EPD has declared a level 1 drought in Taylor County. ​ The City is required to notify the public of the need to conserve water.
 +Scott added the City to the supporters list of the “Imagine a Day Without Water” program sponsored by the U.S. Water Alliance.
 +Scott told Council he had received a quote to have the damaged fence replaced at the Tennis Courts. ​ Council agreed this was a safety hazard and that the replacement should be done as soon as possible.
 +Libby Bond made a motion to replace the fence out of the Pilot Project/​Solar Payment fund.  Erie Barker seconded the motion Mayor Walter Turner voted in favor. ​ The motion passed.
 +
 +**FIRE CHIEF REPORT**
 +
 +No report.
 +
 +**CLERKS REPORT**
 + 
 +City Clerk, Pam Dowdy explained to Council the need to amend the budget for the current fiscal year to cover the donation made for the upkeep of the cemetery plots and the donation to the Fire Department by the estate of Carol D. Barrow and the budget cut imposed by DHS for Family Connections.
 +Libby Bond made a motion to adopt the amendments as proposed. ​ Erie Barker seconded the motion. Mayor Walter Turner voted in favor. ​ The motion passed.
 +Pam informed Council that the Chamber of Commerce had agreed to use the fee paid for the “Drugs Don’t Work Program” by the City in 2018 to cover current year.  The City was never assisted in receiving the certification for the program when the fees were paid.
 +Pam reminded Council of the audit currently in progress.
 +Pam told Council a check had been received from Trident insurance company so repairs would begin on the damage at the Fire Department from the busted water heater.
 +
 +**MAYOR REPORT**
 +
 +Mayor Walter Turner read a letter to Council he had received commending Officer Ed McCrary for going above and beyond the call of duty.  Mayor Turner let Council know he in turn had written a letter to Officer McCrary through Chief Lonnie Holder letting him know how much his service was appreciated.
 +Mayor Turner reminded Council of the District 8 Meeting sponsored by GMA on October 24, 2019 at the Flint Energies Building and asked for their attendance.
 +
 +**NEW BUSINESS**
 +
 +No new business
 +
 +**OTHER BUSINESS**
 +
 +Jill Hohnecker of the River Valley Regional Commission presented Council with a copy of the Bicycle & Pedestrian Plan and thanked the City for their involvement in and creation of the plan.
 +Local resident and owner of Reynolds Liquor, Jay Patel had a representative from a local sign company present his proposed sign construction. ​ Libby Bond explained to Mr. Patel that there was no problem with a sign proposal, there is however, an ordinance stating that he can not advertise actual liquor sales on the sign.
 +
 +**ADJOURNMENT**
 +
 +Libby Bond made a motion to adjourn the meeting. ​ Erie Barker seconded the motion. ​ The meeting adjourned.
  

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