The regular meeting of the Mayor and Council convened at 6:30 p.m. on Monday, May 21, 2018 at the Train Depot with the announcement of a quorum.

MEMBERS PRESENT: Mayor Walter Turner, Danny Perkins, Chris Mason, Walker Moore, Erie Barker and Libby Bond (Brittany Wainwright arrived after the adoption of the agenda) City Attorney Brian Causey.

MEMBERS NOT PRESENT: None

INVOCATION: Pam Anthony

APPROVAL OF PROPOSED AGENDA

Chris Mason made a motion to adopt the agenda as presented. Erie Barker seconded the motion. Mayor Walter Turner, Walker Moore, Danny Perkins and Libby Bond voted in favor. The motion passed.

APPROVAL OF MINUTES

Chris Mason made a motion to adopt the minutes to the April 16, 2018 meeting. Danny Perkins seconded the motion. Mayor Walter Turner, Walker Moore, Erie Barker, Libby Bond and Brittany Wainwright voted in favor. The motion passed.

Chris Mason made a motion to adopt the minutes to the April 23, 2018 meeting. Walker Moore seconded the motion. Mayor Walter Turner, Erie Barker, Libby Bond, Brittany Wainwright and Danny Perkins voted in favor. The motion passed.

Libby Bond made a motion to adopt the minutes to the May 14, 2018 meeting. Erie Barker seconded the motion. Mayor Walter Turner and Brittany Wainwright voted in favor. Chris Mason, Walker Moore and Danny Perkins abstained due to them not being in attendance. The motion passed.

OLD BUSINESS

After a brief discussion over the proposed lease the issue was tabled until Council had a chance to review. Street lighting to be discussed during the Public Works Department report.

Council and the Fire Department discussed a date to tour the Flint Buildings for possible use by the Fire Department. All agreed that June 1 1, 2018 at 5:30 p.m. would be good. City Clerk Pam Anthony agreed to make arrangements with personnel from Flint.

Discussion on the speed limits was tabled until after the meeting with the Department of Transportation (DOT) on May 22, 2018.

COMMITTEE REPORTS

Finance Committee: Danny Perkins asked City Clerk Pam Anthony if she had gotten the information out to the rest of Council on increasing the milage rate. Pam assured Council it would be sent out prior to the next budget meeting. 1 1 6 Property Committee: No report. Police Committee: No report.

CHIEF'S REPORT

Chief of Police Lonnie Holder gave an update on the training of the officers for the last month.

Chief Holder informed Council that he and the Mayor had met with Sheriff Jeff Watson, David Windham, Rex Robinson, Eddie Moulton and Lenda Taunton and discussed the purchase of the repeaters for their radios. They were informed that the school board had made the decision to pay their portion and the project was ready to be moved forward. The repeater will be located on the City of Reynolds water tower.

Chief Holder told Council that a backup battery was needed for the traffic light. On a couple of occasions his officers had to direct traffic for several hours during power outages. The discussion was added to the list of things to discuss with DOT.

PUBLIC WORKS REPORT

Public Works Director Scott Jones reported that the Environment Protection Division (EPD) had done an inspection of the systems and found no issues. He said they recommended the City join the GAWARN program. The mission of the program is to support and promote statewide emergency preparedness, disaster response, and mutual aid assistance to the public and private water and wastewater utilities in the event of natural and manmade caused events.

Libby Bond made a motion for the City of Reynolds to join the GAWARN program. Danny Perkins seconded the motion. Mayor Walter Turner, Walker Moore, Chris Mason, Erie Barker and Brittany Wainwright voted in favor. The motions passed.

Scott requested the City approve a resolution to apply for a USDA loan to fund construction costs of the armory. The estimated cost would be no more than two million dollars ($2,000,000). Danny Perkins requested it be put in public record that the meeting about the plans for the armory was held when three of the Council was unable to attend. Pam Anthony read the resolution to Council. Brittany Wainwright made a motion to adopt the resolution to apply for the loan from USDA. Erie Barker seconded the motion. Mayor Walter Turner, Walker Moore, Chris Mason, Danny Perkins and Libby Bond voted in favor. The motion passed.

Scott reported he had been approached about finding a way for citizens to dispose of waste tires. He reported the EPD offers a reimbursement grant for a community to collect tires and dispose of them in coordination with a recycling company. He said he had spoken with representatives from the City of Butler as well as Taylor County and they were both interested. The cost of the reimbursement would depend on the number of tires collected.

Libby Bond made a motion to apply for the Amnesty Grant from the EPD to collect waste tires. Erie Barker seconded the motion. Mayor Walter Turner, Walker Moore, Danny Perkins and Brittany Wainwright voted in favor. Chris Mason opposed. The motion passed.

Scott informed Council Georgia Power charges eleven dollars ($11.00) a month for each additional street light. To date the City had requests from three different citizens to have a street light put near their home. Several Council members expressed concern that doing it for these three would only open the door for many others to make the same request. Danny Perkins made a motion to deny the citizens requests to have street lights put near their home due to the potential cost to the city. Chris Mason seconded the motion. Mayor Walter Turner, Walker Moore and Libby Bond voted in favor. Erie Barker and Brittany Wainwright opposed. The motion passed.

Scott said he had been asked to price picnic tables and benches for the parks around the city. Six picnic tables and the benches will cost five thousand, one hundred and thirty dollars $5,130.00 plus shipping. He will work on getting a price for the slabs and report at the next meeting.

Brittany Wainwright made a motion to order six picnic tables and six benches out of the 2011 SPLOST. Chris Mason seconded the motion. Mayor Walter Turner, Walker Moore, Erie Barker, Danny Perkins and Libby Bond voted in favor. The motion passed.

Scott then reported that Tim Gaines had found rotten wood while painting on the outside of the building and was authorized to go ahead and make the repairs needed. He stated to date the City had gotten about a sixty thousand-dollar ($60,000) remodel and the City had not put a cent into it. He proposed that the City pay Tim for the repair and painting of the exterior of the building. He also proposed the City purchase the vent hood so that at a future time there would be no issued if Tim decided to move out. The vent hood would be the property of the City. Council agreed.

Danny Perkins made a motion to pay Tim Gaines of Tim's Fireside Grill ten thousand, five hundred and seventy dollars for paint, repair and the vent hood out of the 2017 SPLOST; and to reimburse the General Fund for the expense of the HVAC unit out of the same funds. Walker Moore seconded the motion. Mayor Walter Turner, Chris Mason, Erie Barker, Libby Bond and Brittany Wainwright voted in favor. The motion passed.

Scott gave an update on the flooding of Mr. Towns yard. He said the county was willing to help but they did not have a bull dozier. Once bull dozier work is done they will come in with an excavator and complete the work. Scott will get more quotes before proceeding.

FIRE CHIEF REPORT

Fire Chief Jamie Burgess thanked Council for their generous support and informed them that the equipment for two fire trucks to make them ISO compliant had been ordered. He reported that the fire department had made eight calls this month with good response. Five of the calls were outside of the city where hydrants were not available. He reported they had the truck chassis that Flint donated but the water tank had never been mounted.

Chris Mason made a motion to approve no more than three thousand five hundred dollars ($3,500) to have the tank mounted and install plumbing needed to make truck operable out of the 2011 SPLOST. Erie Barker seconded the motion. Mayor Walter Turner, Walker Moore, Danny Perkins, Libby Bond and Brittany Wainwright voted in favor. The motion passed.

MAYOR REPORT

Mayor Walter Turner reported he had a list of road issues that he would be discussing at the meeting with DOT.

Mayor Turner reported the completion of the Streetscape Project and commented on the compliments and comments he had received since the completion.

Mayor Turner informed Council that the downtown renovation was scheduled to start in the next few weeks and should be completed soon. He said the handicap ramp would be the first project and then they would repave the street. He stated that this project would make the city look much better.

The Mayor reported Dr. Jack Fountain and his wife Dr. Linda Fountain donated three hundred dollars ($300) to purchase helmets for kids riding bicycles in the city. Mayor Turner and his wife Dr. Teresa Turner also donated so that the purchase of 25 helmets could be made. Mayor Turner stated there would be very little criteria involved for the kids to be able to obtain a helmet. The criteria set would be a child must agree if they get a helmet to wear the helmet, the helmets were not for resale and they must be sixteen years or under to get a helmet. Booklets on bicycle safety were ordered and will be distributed with helmets. Brittany Wainwright suggested having a little ceremony explaining to the kids of the dangers of not wearing helmets.

Mayor Turner finished his report by saying that he would like to see the city do an adopt-a-bench project where citizens would agree to adopt a bench. They would be responsible for keeping the area around it clean, trimmed and weeded. He said the project may expand to include the welcome signs. He also stated that brass signs would be purchased to identify the caretaker of the bench.

Brittany Wainwright said that she and her husband Daniel would adopt the bench across the street from the Reynolds Car Lot on the east side of town. Chris Mason also said he would adopt a bench. A post will be placed on Facebook and signs made to encourage people to participate.

CLERKS REPORT

City Clerk Pam Anthony presented Council with the updated water service fee increase schedule and requested a motion be passed in order to be able to inform residents now so that the increase could be placed in effect July 1, 2018.

Brittany Wainwright made a motion to adopt the increase in water service fees as proposed. Walker Moore seconded the motion. Mayor Walter Turner, Chris Mason, Erie Barker, Danny Perkins and Libby Bond voted in favor. The motion passed.

Pam reported the city had received the annual request from the library for continued support in the same amount as prior years.

Danny Perkins made a motion to continue the support to the library. Chris Mason voted in favor. Mayor Walter Turner, Walker Moore, Erie Barker, Brittany Wainwright and Libby Bond voted in favor. The motion passed.

Pam informed Council that Travis McCrary who was on the agenda but not present was denied his deposit refund on the armory. She explained there were issues where law enforcement had become involved and that a Taser had to be used on someone. Mr. McCrary argued that was not responsible for calling law enforcement and felt his money should be refunded. Pam also informed council that one of the maintenance crew had spend the day Friday cleaning the floor in order for the building to be rented out for the weekend. Council was in full agreement that the deposit should not be refunded. Pam also asked Council to look at adopting the new Armory Rental Agreement because City Hall was receiving calls daily from others wanting to hold the same type of events at the Armory.

Libby Bond made a motion to adopt the new Armory Rental Agreement with the understand that changes could be made to it at a later date. Brittany Wainwright seconded the motion. Mayor Walter Turner, Walker Moore, Chris Mason, Erie Barker and Danny Perkins voted in favor. The motion passed.

Pam showed Council two certified letters that had been written and mailed to Ms. Norma Wilson at 5 E. Calhoun Street in Reynolds stating the city had received several complaints of the junk in her yard and was she was being given 30 days to get the junk cleared out. To date the junk had not been cleaned and it appeared more was being brought in. Pam requested guidance from Council on how to proceed. Council's instruction was to mail a certified letter to the owner of the property.

Budget meetings were schedule for June 4, 2018, 6:30 p.m. at City Hall and June 1 1, 2018 (after the meeting at Flint if times allows).

NEW BUSINESS

City Attorney Brian Causey presented Council with material on the Opioid Crisis and informed them of the ongoing litigation surrounding the issue. He told them the CDC reported in Taylor County alone 72.9 out of every 100 residents were receiving prescriptions for opioids of some type. He stated that he felt it would benefit the City to join in the litigation. It would be of no cost to the City it would be on a contingency fee basis.

Libby Bond made a motion to authorize the Mayor to sign a Contingency Fee Contract with Blasingame, Burch, Garrad and Ashley out of Athens. Brittany Wainwright seconded the motion. Mayor Walter Turner, Walker Moore, Chris Mason, Erie Barker and Danny Perkins voted in favor. The motion passed.

OTHER BUSINESS

Tim Gaines of Tim's Fireside Grill thanked Council for all their support and gave an update on his progress. He invited all of Council to come take a look at the work he had done. He said his goal was to be open July 1, 2018.

Danny Perkins wanted to recognize the Strawberry Festival publicly for the outstanding festival. He and other Council stated this was the best festival ever.

ADJOURNMENT

Chris Mason made a motion to adjourn the meeting. Libby Bond seconded the motion. The meeting was adjourned.


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