The regular meeting of the Mayor and Council convened at 6:33 p.m. on Monday, March 18, 2019 at the Train Depot with the announcement of a quorum.

MEMBERS PRESENT: Mayor Walter Turner, Walker Moore, Chris Mason, Libby Bond and Brittany Wainwright arrived after adoption of the minutes.

MEMBERS NOT PRESENT: Erie Barker and Danny Perkins

INVOCATION: Pam Anthony

ADOPTION OF PROPOSED AGENDA

Chris Mason made a motion to adopt the agenda as presented. Libby Bond seconded the motion. Mayor Walter Turner and Walker Moore voted in favor. The motion passed.

APPROVAL OF MINUTES

Libby Bond made a motion to adopt the minutes for the February 11, 2019 work session. Chris Mason seconded the motion. Mayor Walter Turner and Walker Moore voted in favor. The motion passed. Chris Mason made a motion to adopt the minutes of February 18, 2019 City Council meeting. Libby Bond seconded the motion. Mayor Walter Turner and Walker Moore voted in favor. The motion passed.

GUEST SPEAKER State Representative Patty Bentley informed council that there is a lot of emphasis this year in session on rural Georgia. She stated it is a time for rural Georgia to shine as things come down from the state. The idea is to bring business and industry to the rural areas in order to start growth and development. Representative Bentley informed Council that she had started an internship program to grow leaders in the community. She introduced Precious Raines an intern from Taylor County High School to Council. Representative Bentley introduced Special Agent Walker a “Railroad Police” from Norfolk Southern. Agent Walker presented the City of Reynolds and Chief of Police Lonnie Holder with a check for $2,000.00. Representatives from Norfolk Southern, during a visit a couple of years ago, observed how involved our Police Department was with the community and how concerned they were for the safety of the residents. They were so impressed they mentioned a grant opportunity and with the efforts of Patty Bentley and Chief Holder the paperwork was completed.

OLD BUSINESS

City Clerk Pam Anthony reported city employees would be covered by liability insurance if they became volunteer fireman and were called to fire during regular working hours. The employees would also be eligible for the Fireman’s cancer benefits.

COMMITTEE REPORTS

Finance Committee: No report. Property Committee: No report. Police Committee: Walker Moore reported the new police vehicle would be ready in about two weeks.

FAMILY CONNECTIONS REPORT

Coordinator of Taylor County Family Connections (TCFC), Lula Neal gave a brief report on the activities for the month and invited Council to the next Collaborative Meeting on April 11, 2019.

CHIEF’S REPORT

Chief of Police Lonnie Holder invited Council to the graduation of Sean Humphries from GPSTC Forsyth Academy Friday, March 22. Sean is graduating with top academic and leadership awards. This is the first cadet to graduate with these honors in the history of Reynolds. He also announced a new candidate would be entering the academy on April 8, 2019. Chief Holder explained to Council that due to the body style and lettering some changes and adjustments had to be made to the new vehicle which was the reason for the delay in completion. Chief Holder again emphasized with Council the need for a secure evidence room as they pursue State Accreditation. Chief Holder and Captain Web aquired Certification for Manager’s and Certification for Accessor’s as a step towards that accreditation. He said accreditation will require a lot of work and Standard Operating Procedures are being rewritten. He also stated the process would require support from Reynolds City Council.

PUBLIC WORKS REPORT

Public Works Director Scott Jones updated Council on the progress of the CDBG project. The Contractors started with the new sewer collection system at the intersection of S. Liberty Street and E. Calhoun Street. He also reported receipt of the $28,000.00 from USDA for the search grant. The money will go to Watkin’s and Associates for the engineering report on the water system. The report studies replacing the rest of the transite pipe in the water system, adding another water tower, installing a radio read water meter system and upgrading the existing water plant. The estimated cost is $4,000,000.00.

FIRE CHIEF REPORT

In the absence of the Fire Chief, Walker Moore reported there were 5 fires for the month, 2 structure fires, 1 vehicle fire, 1 false alarm and 1 was for wires down.

The Fire Department had 1 successful graduate of the Firefighter 1 Course and have two members enrolled in Firefighter 1 course in Peach County.

Repairs were completed for the leaks on Engine 1 at the expense of Taylor County.

The Fire Department has one new member Parker Sloan.

CLERK REPORT

City Clerk Pam Anthony requested Council’s assistance for Cities Week. She explained the Court Clerk would be in training some that week and the Assistant City Clerk would be out some on vacation. Pam told Council she felt that it was important to make activities happen this year because of the excitement of the community the prior year. She told Council the office would have to have help from Council to make it happen this year. Pam emphasized again the need for the committees to begin meeting with department heads for the budget and reminded them the budget is due on or before May 31, 2019. Pam reported in February and March penalties were added to the utility bills between 3:30 and 4:30 in the afternoon on the 11th because the 10th fell on a Sunday. There was one resident each of the months that made a complaint about having to pay the penalty. They felt that the 11th should have been a grace period. Council discussed the issue and decided the penalty would not be refunded but requested that the Clerk call other cities to see what their policy was. Any decisions for change were tabled until the Work Session on the March 25, 2019. Council was informed that Stage 1 letters were being sent out by GTS, the tax collection agency. During the Stage 1 process a $55.00 charge is added to all outstanding accounts for the processing and research that GTS will be performing. Council agreed that outstanding 2018 tax accounts will be included in the process.

MAYOR REPORT

Mayor Walter Turner had no report although he did ask Libby Bond to talk some about the PEDS conference. He also asked Council about the City-Wide Cleanup this year. Council decided to hold the cleanup on the 20th of April. This will be a kick off to Cities Week and the Strawberry Festival.

NEW BUSINESS

Council was informed the City had been approached by Taylor County Board of Commissioners about the possibility of paying $2500.00 a year to the County for maintenance, repair and upkeep of the Radio Transmitter System. City Clerk Pam Anthony explained that at this time the Board was just reaching out to see if the parties involved would be willing to commit to the proposal. Consensus of the Council was in agreement.

OTHER BUSINESS

No other business.

ADJOURNMENT

Chris Mason made a motion to adjourn the meeting. Walker Moore seconded the motion. The meeting adjourned.


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