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minutes:july_15_2019 [2020/01/21 15:45] (current)
panthony created
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 +The regular meeting of the Mayor and Council convened at 6:32 p.m. on Monday, July 15, 2019 at the Train Depot with the announcement of a quorum.
 +
 +**MEMBERS PRESENT:​** ​ Mayor Walter Turner, Chris Mason, Walker Moore and Libby Bond. Erie Barker joined meeting during the reading of the Ordinance to amend the Retirement Plan
 +
 +**MEMBERS NOT PRESENT:​** ​ Danny Perkins and Brittany Wainwright
 +
 +**INVOCATION:​** ​ Pam Dowdy
 +
 +**ADOPTION OF PROPOSED AGENDA**
 +
 +Mayor Walter Turner requested the agenda be amended, to include an Executive Session to discuss the pending litigation with Butler and Oglethorpe, after Other Business. ​
 +Libby Bond made a motion to adopt the agenda as amended with Executive Session. ​ Walker Moore seconded the motion. Mayor Walter Turner and Chris Mason voted in favor. ​ The motion passed.
 +
 +**APPROVAL OF MINUTES**
 +
 +Libby Bond made a motion to adopt the minutes of the May 23, 2019 Special Called Meeting. ​ Chris Mason seconded the motion. ​ Mayor Walter Turner and Walker Moore voted in favor. The motion passed.
 +
 +Libby Bond made a motion to adopt the minutes of the June 17, 2019 regular council meeting. ​ Walker Moore seconded the motion. Mayor Walter Turner and Chris Mason voted in favor. ​ The motion passed.
 +
 +**OLD BUSINESS**
 +
 +Surplus Property - will be discussed during Public Works Report.
 +Fire Fighters allowance per call – tabled. City Clerk is waiting on response from City Attorney.
 +Libby Bond and Pam Dowdy shared responsibility of (second) reading the Resolution to adopt and the Ordinance to amend and restate the Retirement Plan.
 +
 +Libby Bond made a motion to adopt the resolution and the Ordinance to amend and restate the Retirement Plan. Chris Mason seconded the motion. ​ Mayor Walter Turner, Erie Barker and Walker Moore voted in favor. The motion passed.
 +
 +**COMMITTEE REPORTS**
 +Finance Committee: ​ No report.
 +Property Committee: ​ No report.
 +Police Committee: ​ Erie Barker stated that he wanted to keep the need for an evidence room on the radar for the Police Department. ​ Mayor Walter Turner asked if there were members of the Council willing to volunteer to assist with work needed for the evidence room.  Walker Moore, Chris Mason and Erie Barker all agreed to assist in any way they could.
 +
 +**FAMILY CONNECTIONS REPORT**
 +
 +Family Connections Director, Lula Neal reported there would be an unveiling of the new sign on July 31, 2019 at 10:30 am.  She extended an invitation to Council members to attend.
 +Lula also reported to Council that the Literacy Task Force had held a second meeting on June 26, 2019.  The Task Force is planning community activities and social events, including a parent café. ​ The next meeting had not yet but scheduled but said that Council would be notified of the meeting.
 +
 +**CHIEF’S REPORT**
 +
 +There was not formal report from the Police Department but the written report is included in the packet.
 +
 +**PUBLIC WORKS REPORT**
 +
 +Public Works Director, Scott Jones reported that the surveyors were done measuring the properties on the north side of town.  Drawings are included with the Public Works Report. ​ There are two pieces of property one is 141.77 acres and the other property is 2.13 acres. ​ He explained the property had to be voted as surplus property prior to a sale taking place. The buffers needed for the waste water plant were allowed for.
 +Council discussed the property (2.13 acres) on which Enola Ross’s beauty shop is located. ​ Council agreed that the property should be sold and the Ross’s would have opportunity to purchase the property during the sale of the land. There was also discussion of whether Council wanted to have a reserve in the event the property did not sell for the amount the city would accept for the property. ​ Council agreed there would be no reserve.
 +
 +Libby Bond made a motion to surplus the 141.77 and the 2.13 acres. ​ Walker Moore seconded the motion. Mayor Walter Turner, Erie Barker and Chris Mason voted in favor. ​ The motion passed.
 +
 +Scott also reported he had received three Requests for Proposals from Land Sale Companies. ​ Council reviewed the terms from each of the RFP’s.
 +
 +Chris Mason made a motion to hire Hudson & Marshall out of Macon to auction the property. ​ Libby Bond seconded the motion. ​ Mayor Walter Turner, Erie Barker and Walker Moore voted in favor. The motion passed.
 +
 +Scott reported multiple back hoe breakdowns and explained the breakdowns along with weekly water main breaks had put the guys way behind on picking up limbs. ​ He also reported that Fall Line Commercial Services had picked up all the limbs and trash at the dumpster and carried it to the landfill. ​ The total cost of removal was $25,​100.00. ​ He reiterated with Council the need to start considering purchasing or leasing new equipment.
 +Scott said he and Chief Lonnie Holder had met with an electrician to start planning the evidence room.  The total cost for the proposed wiring plans is $10,042.00.
 +
 +**FIRE CHIEF REPORT**
 +
 +No report.
 +
 +**CLERKS REPORT**
 + 
 +City Clerk, Pam Dowdy reported she and the Assistant City Clerk, Tammy Jones would be in Macon, July 17, for mandatory election equipment training.  ​
 +Pam, also reported that PubliQ (formally QS1) was holding training on August 6 & 7, 2019 in Charleston, SC and it would be advantageous that both she and Tammy attend. ​ PubliQ has already made changes to the software to make it more user friendly and would be pushing out additional changes that would be discussed during the training.  ​
 +The City of Reynolds Tax Sale is scheduled for August 6, 2019 and Government Tax Solutions (GTS) said the City Clerk as levying officer needed to be available for the day to read the header for the sale. Pam discussed the issue with the City Attorney and he suggested Council acknowledge that all office staff were considered tax collectors with the possibility of being levying officer. He suggested Council make a motion appointing Court Clerk, Rebecca Turner as the levying officer for the day of the sale.
 +Chris Mason made the following statement and motion on behalf of Council. ​
 +
 +We, the Council of the City of Reynolds acknowledge that City Clerk, Pam Dowdy is the head tax collector and levying officer for the City of Reynolds. We also acknowledge that in the absence of the City Clerk, Assistant City Clerk, Tammy Jones, and/or Clerk of Court, Rebecca Turner, are authorized to collect and levy taxes due to shared responsibilities in the office. ​ We therefore make a motion to appoint Court Clerk, Rebecca Turner as the levying officer during the tax sale on August 6, 2019 in the absence of the City Clerk and Assistant City Clerk.
 +
 +Council was advised the air conditioners at the Depot building had been replaced on an emergency basis and had been paid out of the General Fund. 
 + 
 +Walker Moore made a motion to move to reimburse the General Fund with SPLOST 2017 funds to cover the cost of the air conditioners. ​ Chris Mason seconded the motion. ​ Mayor Walter Turner, Erie Barker and Libby Bond voted in favor. ​ The motion passed.
 +
 +Pam informed Council that a copy of the proposed FY 2020 budget has been placed in each Council packet with a copy of supervisor’s recommendations for raises. ​ Council was requested to review and be ready to discuss during the work session on July 22, 2019.
 +
 +**MAYOR REPORT**
 +
 +Mayor Walter Turner had no report
 +
 +**NEW BUSINESS**
 +
 +Jim Livingston, introduced himself as the new Executive Director of the River Valley Regional Commission and handed out some material that outlined the services the Regional Commission offered to Municipalities. ​  Mr. Livingston emphasized the importance of working with the 2020 Census in order to get an accurate census count. After a brief synopsis of each area of service he introduced Katie Hagler who discussed the Area Agency on Aging services offered.
 +
 +Jill Hohnecker, also of the Regional Commission discussed the need for Reynolds to adopt a Complete Streets plan.
 +
 +Libby Bond read the Complete Streets Resolution.
 +
 +Walker Moore made a motion to adopt the Complete Streets Resolution. Chris Mason seconded the motion. ​ Mayor Walter Turner, Erie Barker and Libby Bond voted in favor. ​ The motion passed.
 +
 +**OTHER BUSINESS**
 +
 +Council again discussed the issues with limbs not being picked up and the fact that people were putting out all kinds of items and limbs that did not fit into the requirements. ​ It was agreed that the guidelines for limb pickup would be published in the local paper again and then letters would be sent to those putting out stuff outside of the guidelines.
 +
 +Chris Mason made a motion to go into Executive Session. ​ Walker Moore seconded the motion. ​ Mayor Walter Turner, Erie Barker and Libby Bond voted in favor. ​ The motion passed.
 +
 +**EXECUTIVE SESSION**
 +
 +**ADJOURNMENT**
 +
 +After returning to regular meeting, Chris Mason made a motion to adjourn. ​ Erie Barker seconded the motion. ​ The meeting adjourned.
  

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