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minutes:january_28_2019 [2020/01/21 11:59] (current)
panthony created
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 +The regular meeting of the Mayor and Council convened at 6:36 p.m. on Monday, January 28, 2019 at the Train Depot with the announcement of a quorum.
 +
 +**MEMBERS PRESENT:​** ​ Mayor Walter Turner, Danny Perkins, Walker Moore, Chris Mason and Libby Bond.   Erie Barker arrived just after meeting was called to order
 +
 +**MEMBERS NOT PRESENT:​** ​ Brittany Wainwright ​
 +
 +**INVOCATION:​** ​ Pam Anthony
 +
 +**ADOPTION OF PROPOSED AGENDA**
 +
 +Pam Anthony, City Clerk, informed council of Gerald Mixon’s attendance to discuss the Comprehensive Plan as well as explain the changes to the Taylor County Service Delivery Strategy.
 +Libby Bond made a motion to adopt agenda with noted changes. ​ Walker Moore seconded the motion. Mayor Walter, Chris Mason and Danny Perkins voted in favor. The motion passed.
 +**
 +APPROVAL OF MINUTES**
 +
 +Chris Mason made a motion to adopt the minutes for the December 17, 2018 regular monthly City Council meeting. ​ Walker Moore seconded the motion. Mayor Walter Turner, Libby Bond and Danny Perkins voted in favor. The motion passed.  ​
 +Libby Bond made a motion to adopt the minutes of January 8, 2019 work session. Chris Mason seconded the motion. ​ Mayor Walter Turner and Danny Perkins voted in favor. ​ The motion passed. Walker Moore abstained due to his absence.
 +Chris Mason made a motion to adopt the minutes of the January 14, 2019 Special Called Meeting. Libby Bond seconded the motion. ​ Mayor Walter Turner, Erie Barker and Walker Moore voted in favor. ​ The motion passed. ​ Danny Perkins abstained due to his absence.
 +
 +**OLD BUSINESS**
 +
 +Shelby Banter from the River Valley Regional Commission (RVRC) who is being paid by the Department of Transportation explained her position in helping us to form a committee and write a Bicycle and Pedestrian Plan for 2019.  She also explained the importance of having a Complete Streets Ordinance. ​ Mayor Turner, Libby Bond, Becky Forbes representative of the Chamber of Commerce, all agreed to be on the Committee with Mayor Turner being the Chair.
 +Gerald Mixon of the RVRC explained the reason for adopting the Resolution revising and authorizing execution of the Taylor County Service Delivery Plan.  He also stated the need to adopt a Resolution for the Comprehensive Plan (which would be provided for Council at the next meeting).
 +Libby Bond made a motion to adopt the Resolution Revising and Authorizing Execution of the Taylor County Comprehensive Plan to make delineated changes as noted. ​ Erie Barker seconded the motion. ​ Mayor Walter Turner, Walker Moore, Chris Mason and Danny Perkins voted in favor.
 +
 +**COMMITTEE REPORTS**
 +
 +Finance Committee: ​ No report.
 +Property Committee: ​  Libby Bond reported the Committee had met and results of the committee meeting would be discussed during the Public Works report.
 +Police Committee: ​ Walker Moore informed Council discussion from Police Committee would take place during the Chief’s report.
 +
 +**FAMILY CONNECTIONS REPORT**
 +
 +Coordinator of Taylor County Family Connections (TCFC), Lula Neal gave a brief report on the activities for the month. ​ She also invited Council to attend the next Taylor County Family Connection Collaborative Meeting on February 14th at 12:00 pm at the Cotton Gin in Reynolds. ​
 +
 +**CHIEF’S REPORT**
 +
 +Chief of Police, Lonnie Holder reported to Council that the Department of Transportation was putting up turning lane signals at the light at Hwy’s 96 & 128, which he believed would be of great benefit due to the traffic on Hwy 96.  ​
 +He also informed Council that the traffic lights had fallen during heavy winds on January 23, 2019.  The lights were not on the ground but at a height that a vehicle could not pass under. ​ He commended his department for the great job they did in directing traffic until repairs were made and lights secured. ​ He also thanked the members of the Reynolds Fire Department who had assisted as well as Butler for providing barricades.
 +Chief Holder reported speaking with a representative from the Citizens State Bank in Reynolds about securing a loan for a new police vehicle. ​ The bank offered an interest rate of 2.15% for 48 months but Chief Holder understood them to say they wanted the City to have the money in an account to cover the loan.
 +City Clerk, Pam Anthony reported speaking with Darin Jenkins from the Georgia Municipal Association. ​ Their interest rate through their bank for 3 years is 4.51 %, and 4 years is 4.68%.
 +Council members agreed they would prefer to bank locally but requested that Chief Holder verify the terms with the bank by the called meeting, February 4, 2019.
 +PUBLIC WORKS REPORT
 +Public Works Director, Scott Jones reported several leaks in the roof at City Hall. He told Council that water had been seeping in and standing long enough that the rafters had rotted and broken. ​ He said he had Corey Hinton from Flint Electric Operations come look at it and Corey had given him a name of a roofer who would come make suggestions for shoring up the walls and roofing the building. ​ He also said that Corey had looked at the switch panel in City Hall.  Corey said the panel needed to be replaced as soon as possible. ​
 +Scott reported the 2017 CDBG project was to start in two weeks. ​ The project consists of replacing water distribution lines and sewer distribution lines on portions of Lashley St, Mims St., S. Liberty St., and Calhoun St.
 +Scott informed Council the 2019 CDBG grant was for up to $750,000 and would be used for stormwater drainage problems. ​ Two resolutions needed to be adopted in order to proceed with the application. ​ The first was authorizing the filing of an application with the Department of Community Affairs for the CDBG for 2019.  The second was the agreement for a match of funds of $40,000.
 +Danny Perkins made a motion to adopt the Resolution authorizing the filing of and application with the Department of Community Affairs for fiscal year 2019 CDBG in an amount not to exceed $750,000 for a community facilities program in the City of Reynolds. ​ Libby Bond seconded the motion. ​ Mayor Walter Turner, Walker Moore, Chris Mason and Erie Barker voted in favor. ​ The motion passed.
 +Walker Moore made a motion to adopt the Resolution obligating the City of Reynolds to a $40,000 match for the 2019 CDBG.  Libby Bond seconded the motion. ​  Mayor Walter Turner, Chris Mason, Erie Barker and Danny Perkins voted in favor. ​ The motion passed.
 +Scott reported due to the condition of the bucket truck he had to rent a lift in order to take down Christmas decorations. He recommended placing the bucket truck, old mower, trencher, Kabota tractor several small generators and tools on Gov.Deals to sell.  He would like to see the City purchase a skid steer which could cover several of the city needs with one piece of equipment.
 +Libby Bond made a motion to place all mentioned items on Gov.Deals in an attempt to sell.  Walker Moore seconded the motion. Mayor Walter Turner, Chris Mason, Erie Barker and Danny Perkins voted in favor.  ​
 +FIRE CHIEF REPORT
 +In the absence of Fire Chief, Jamie Burgess, Walker Moore gave the fire department report. ​ Walker stated the Fire Department was attempting to coordinate with Taylor County and Butler Fire Departments to cover Reynolds during the day when most of Reynolds volunteer fireman were out of town working.
 +
 +Walker stated that Jamie was wondering if it would be possible for City employees to become certified fire fighters in order to assist during the day.
 +
 +Council asked Pam Anthony to look into the liabilities and if insurance would cover City employees.
 +
 +**CLERK REPORT**
 + 
 +City Clerk, Pam Anthony informed Council that she had cut the Fixed Assets support from the software support with QS1 and asked Council to consider the On-line payment software offered by QS1 as many in town and out of town residents were requesting that option. ​ Council requested that more information be obtained and reported at the next council meeting.
 +Pam explained to Council that a request had been made to rent the Train Depot for a Bridal Shower. ​ Council agreed to discuss the issue at the next meeting.
 +Pam reported that all outstanding Property taxes had been turned over to GTS for proceedings to collect property taxes. ​ Intent to FI FA notices will be sent out this week.  Stage 1 letters will go out in March, levee notices in June, notices for properties going for up for tax sale will be posted in paper July 11, 2019 and tax sale will take place August 5, 2019.
 +
 +**MAYOR REPORT**
 +
 +Mayor, Walter Turner gave report on his activities for the month of January 2019.  He then asked Council what their long-term goals for the City were.
 + Goals mentioned were:
 +• Grow – new businesses and new residents
 +• Function better as a City
 +
 +**NEW BUSINESS**
 +City Clerk, Pam Anthony brought up that Council had agreed to look at City Employee raises again at the end of six months after budget was due.  Council agreed to discuss at the next meeting in Executive Session. ​
 +
 +**OTHER BUSINESS**
 +
 +No other business.
 +
 +**ADJOURNMENT**
 +
 +Chris Mason made a motion to adjourn the meeting. ​ Libby Bond seconded the motion. The meeting adjourned.
  

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