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minutes:january_27_2020 [2020/02/12 10:42]
panthony created
minutes:january_27_2020 [2020/02/12 16:25] (current)
panthony
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 The regular meeting of the Mayor and Council convened at 6:32 p.m. on Monday, January 27, 2020 at the Train Depot with the announcement of a quorum. The regular meeting of the Mayor and Council convened at 6:32 p.m. on Monday, January 27, 2020 at the Train Depot with the announcement of a quorum.
-MEMBERS PRESENT: ​ Mayor Walter Turner, Danny Perkins, Erie Barker, Walker Moore, Tiffany Coker and Libby Bond.  City Attorney, Brian Causey. 
  
-MEMBERS ​NOT PRESENT:  ​Chris Mason+**MEMBERS PRESENT**:  ​Mayor Walter Turner, Danny Perkins, Erie Barker, Walker Moore, Tiffany Coker and Libby Bond.  City Attorney, Brian Causey.
  
-INVOCATION:  ​Libby Bond+**MEMBERS NOT PRESENT**:  ​Chris Mason
  
-ADOPTION OF PROPOSED AGENDA+**INVOCATION**: ​ Libby Bond 
 + 
 +**ADOPTION OF PROPOSED AGENDA**
  
 Mayor Turner informed Council of the need to amend the agenda to include Mary Beth Swearingen from the Butler Garden Club who wants to donate a Southern Magnolia Tree to the City. Mayor Turner informed Council of the need to amend the agenda to include Mary Beth Swearingen from the Butler Garden Club who wants to donate a Southern Magnolia Tree to the City.
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 Walker Moore made a motion to adopt the agenda as amended. ​ Libby Bond seconded the motion. Mayor Walter Turner, Danny Perkins, Erie Barker and Tiffany Coker voted in favor. ​ The motion passed. Walker Moore made a motion to adopt the agenda as amended. ​ Libby Bond seconded the motion. Mayor Walter Turner, Danny Perkins, Erie Barker and Tiffany Coker voted in favor. ​ The motion passed.
  
-APPROVAL OF MINUTES+**APPROVAL OF MINUTES**
  
 Libby Bond made a motion to approve the minutes of the November 18, 2019 regular meeting. ​ Erie Barker seconded the motion. ​ Mayor Walter Turner, Tiffany Coker and Walker Moore voted in favor. ​ The motion passed. ​ Danny Perkins abstained due to his absence from the meeting. Libby Bond made a motion to approve the minutes of the November 18, 2019 regular meeting. ​ Erie Barker seconded the motion. ​ Mayor Walter Turner, Tiffany Coker and Walker Moore voted in favor. ​ The motion passed. ​ Danny Perkins abstained due to his absence from the meeting.
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 Danny Perkins made a motion to approve the minutes of the January 6, 2020 special called meeting. ​ Libby Bond seconded the motion. ​ Mayor Walter Turner and Tiffany Coker voted in favor. ​ The motion passed. Walker Moore and Erie Barker abstained due to his absence from the meeting. Danny Perkins made a motion to approve the minutes of the January 6, 2020 special called meeting. ​ Libby Bond seconded the motion. ​ Mayor Walter Turner and Tiffany Coker voted in favor. ​ The motion passed. Walker Moore and Erie Barker abstained due to his absence from the meeting.
  
-OLD BUSINESS+**OLD BUSINESS**
  
 Fire Fighters allowance or incentive per call – tabled for review by City Clerk and City Attorney. Fire Fighters allowance or incentive per call – tabled for review by City Clerk and City Attorney.
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 Water project – USDA Grant/loan – tabled until the City is contacted by the USDA. Water project – USDA Grant/loan – tabled until the City is contacted by the USDA.
  
-COMMITTEE REPORTS+**COMMITTEE REPORTS**
  
-Finance Committee: ​ Libby Bond reported that the Finance Committee met to get an understanding of the task of the Committee. ​ Libby stated the balance of the discussion would be reported during the City Clerk’s report. ​+**Finance Committee**:  Libby Bond reported that the Finance Committee met to get an understanding of the task of the Committee. ​ Libby stated the balance of the discussion would be reported during the City Clerk’s report. ​
  
-Property Committee: ​ No report.+**Property Committee**:  No report.
  
-Police Committee: ​ Tiffany Coker reported she had met with the Chief of Police and the Fire Chief to go over their goals for their departments.+**Police Committee**:  Tiffany Coker reported she had met with the Chief of Police and the Fire Chief to go over their goals for their departments.
  
-OTHER BUSINESS+**OTHER BUSINESS**
  
 Mary Beth Swearingen, a representative of the Butler Garden Club, came to Council wanting to present the City with a Southern Magnolia Tree as a gift from the garden club.  Mary Beth Swearingen, a representative of the Butler Garden Club, came to Council wanting to present the City with a Southern Magnolia Tree as a gift from the garden club. 
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 There was some discussion about a location to plant the tree.  The decision was made that Ms. Swearingen would contact the Public Works Director to arrange planting in Knight Park. There was some discussion about a location to plant the tree.  The decision was made that Ms. Swearingen would contact the Public Works Director to arrange planting in Knight Park.
  
-FAMILY CONNECTIONS REPORT+**FAMILY CONNECTIONS REPORT**
  
 Family Connections,​ Coordinator Lula Neal, presented Council with her written report and asked if there were any questions. Family Connections,​ Coordinator Lula Neal, presented Council with her written report and asked if there were any questions.
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 Lula commented on the wonderful turn out for the bicycle and helmet give away. Lula commented on the wonderful turn out for the bicycle and helmet give away.
  
-CHIEF’S REPORT+**CHIEF’S REPORT**
  
 Chief of Police Lonnie Holder informed Council that during this time of the year his officers would be doing a lot of training and would be driving back and forth to Forsyth. Chief of Police Lonnie Holder informed Council that during this time of the year his officers would be doing a lot of training and would be driving back and forth to Forsyth.
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 Mayor Turner requested that the auction of the seized equipment be discussed. ​ Chief Holder said they were accepting sealed bids that would be opened on January 30, 2020. Mayor Turner requested that the auction of the seized equipment be discussed. ​ Chief Holder said they were accepting sealed bids that would be opened on January 30, 2020.
  
-PUBLIC WORKS REPORT+**PUBLIC WORKS REPORT**
  
 Public Works Director Scott Jones, informed Council that Rod Walker was back at work on light duty. Public Works Director Scott Jones, informed Council that Rod Walker was back at work on light duty.
  
-CLERKS REPORT+**CLERKS REPORT**
  
 City Clerk Pam Dowdy reminded Council the auditors, AJK, LLC, will be here on February 10, 2020 to go over the FY 2019 budget. City Clerk Pam Dowdy reminded Council the auditors, AJK, LLC, will be here on February 10, 2020 to go over the FY 2019 budget.
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 Pam informed Council that the City website was current and asked Council to see if there was anything else, they would like to see added. ​ She also said that she intended to have all Council set up with a working email address prior to the next meeting. ​ Pam is making an attempt to keep a City calendar of events. Pam informed Council that the City website was current and asked Council to see if there was anything else, they would like to see added. ​ She also said that she intended to have all Council set up with a working email address prior to the next meeting. ​ Pam is making an attempt to keep a City calendar of events.
  
-FIRE CHIEF REPORT+**FIRE CHIEF REPORT**
  
 Fire Chief Jamie Burgess informed Council he had nothing in the way of fires to report. The Fire Department had vamped up training during the time.  ​ Fire Chief Jamie Burgess informed Council he had nothing in the way of fires to report. The Fire Department had vamped up training during the time.  ​
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 Jamie again brought up the need for expansion of the Fire Department. ​ He was asked by Council to break down the expansion into parts. ​ What was the greatest need? Jamie again brought up the need for expansion of the Fire Department. ​ He was asked by Council to break down the expansion into parts. ​ What was the greatest need?
  
-MAYOR REPORT+**MAYOR REPORT**
  
 Mayor Walter Turner informed Council of his attendance at the Georgia Cities Summit in Atlanta this past weekend. ​ He informed Council that during the Summit he was able to make contact with representatives from EPD in an attempt to get a waiver for the City burn ban for limb and tree removal. ​ He also had the opportunity to make contact with them to get assistance with mediating the wells at the corner where a former service station was located. Mayor Walter Turner informed Council of his attendance at the Georgia Cities Summit in Atlanta this past weekend. ​ He informed Council that during the Summit he was able to make contact with representatives from EPD in an attempt to get a waiver for the City burn ban for limb and tree removal. ​ He also had the opportunity to make contact with them to get assistance with mediating the wells at the corner where a former service station was located.
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 Mayor Turner also went over his goals for the 2020-2024 term.  (Goals attached to the minutes) ​ Mayor Turner also went over his goals for the 2020-2024 term.  (Goals attached to the minutes) ​
  
-NEW BUSINESS+**NEW BUSINESS**
  
 Due to the fact that a member of City Council, Tiffany Coker lives within the targeted area for the 2019 CDBG there is a conflict of interest. Ms. Coker agreed to abstain from involvement with the project, she will not obtain a financial interest nor gain any special benefit from the project. Due to the fact that a member of City Council, Tiffany Coker lives within the targeted area for the 2019 CDBG there is a conflict of interest. Ms. Coker agreed to abstain from involvement with the project, she will not obtain a financial interest nor gain any special benefit from the project.
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 Libby Bond made a motion to go into Executive Session to discuss the anti-litem notice. Walker Moore seconded the motion. ​ Mayor Walter Turner, Danny Perkins, Erie Barker and Tiffany Coker voted in favor. ​ The motion passed. Libby Bond made a motion to go into Executive Session to discuss the anti-litem notice. Walker Moore seconded the motion. ​ Mayor Walter Turner, Danny Perkins, Erie Barker and Tiffany Coker voted in favor. ​ The motion passed.
  
-EXECUTIVE SESSION+**EXECUTIVE SESSION**
  
 After returning from Executive Session, Danny Perkins made a motion to allow City Attorney Brian Causey to reply to the attorney in reference to the anti-litem notice and to notify the cities insurance company. ​ Walker Moore seconded the motion. ​ Mayor Walter Turner, Libby Bond, Erie Barker and Tiffany Coker voted in favor. ​ The motion passed After returning from Executive Session, Danny Perkins made a motion to allow City Attorney Brian Causey to reply to the attorney in reference to the anti-litem notice and to notify the cities insurance company. ​ Walker Moore seconded the motion. ​ Mayor Walter Turner, Libby Bond, Erie Barker and Tiffany Coker voted in favor. ​ The motion passed
  
-ADJOURNMENT+**ADJOURNMENT**
  
 Tiffany Coker made a motion to adjourn the meeting. ​ Erie Barker seconded the motion. ​ The meeting adjourned. Tiffany Coker made a motion to adjourn the meeting. ​ Erie Barker seconded the motion. ​ The meeting adjourned.
   

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