The regular meeting of the Mayor and Council convened at 6:32 p.m. on Monday, January 27, 2020 at the Train Depot with the announcement of a quorum.

MEMBERS PRESENT: Mayor Walter Turner, Danny Perkins, Erie Barker, Walker Moore, Tiffany Coker and Libby Bond. City Attorney, Brian Causey.

MEMBERS NOT PRESENT: Chris Mason

INVOCATION: Libby Bond

ADOPTION OF PROPOSED AGENDA

Mayor Turner informed Council of the need to amend the agenda to include Mary Beth Swearingen from the Butler Garden Club who wants to donate a Southern Magnolia Tree to the City.

Walker Moore made a motion to adopt the agenda as amended. Libby Bond seconded the motion. Mayor Walter Turner, Danny Perkins, Erie Barker and Tiffany Coker voted in favor. The motion passed.

APPROVAL OF MINUTES

Libby Bond made a motion to approve the minutes of the November 18, 2019 regular meeting. Erie Barker seconded the motion. Mayor Walter Turner, Tiffany Coker and Walker Moore voted in favor. The motion passed. Danny Perkins abstained due to his absence from the meeting.

Libby Bond made a motion to adopt the minutes of the November 18, 2019 executive session. Walker Moore seconded the motion. Mayor Walter Turner, Tiffany Coker and Erie Barker voted in favor. The motion passed. Danny Perkins abstained due to his absence from the meeting.

Danny Perkins made a motion to approve the minutes of the December 10, 2019 special called meeting. Libby Bond seconded the motion. Mayor Walter Turner and Tiffany Coker voted in favor. The motion passed. Walker Moore and Erie Barker abstained due to his absence from the meeting.

Danny Perkins made a motion to approve the minutes of the January 6, 2020 special called meeting. Libby Bond seconded the motion. Mayor Walter Turner and Tiffany Coker voted in favor. The motion passed. Walker Moore and Erie Barker abstained due to his absence from the meeting.

OLD BUSINESS

Fire Fighters allowance or incentive per call – tabled for review by City Clerk and City Attorney.

Water project – USDA Grant/loan – tabled until the City is contacted by the USDA.

COMMITTEE REPORTS

Finance Committee: Libby Bond reported that the Finance Committee met to get an understanding of the task of the Committee. Libby stated the balance of the discussion would be reported during the City Clerk’s report.

Property Committee: No report.

Police Committee: Tiffany Coker reported she had met with the Chief of Police and the Fire Chief to go over their goals for their departments.

OTHER BUSINESS

Mary Beth Swearingen, a representative of the Butler Garden Club, came to Council wanting to present the City with a Southern Magnolia Tree as a gift from the garden club.

Libby Bond made a motion to accept the offer of a Southern Magnolia Tree from the Butler Garden Club. Walker Moore seconded the motion. Mayor Walter Turner, Danny Perkins, Erie Barker and Tiffany Coker voted in favor. The motion passed.

There was some discussion about a location to plant the tree. The decision was made that Ms. Swearingen would contact the Public Works Director to arrange planting in Knight Park.

FAMILY CONNECTIONS REPORT

Family Connections, Coordinator Lula Neal, presented Council with her written report and asked if there were any questions.

Lula also reminded Council it was time to vote on whether the City wished to continue as the fiscal agent for Taylor County Family Connections.

Libby Bond made a motion for the City to continue as the fiscal agent for Taylor County Family Connections. Erie Barker seconded the motion. Mayor Walter Turner, Danny Perkins, Walker Moore and Tiffany Coker voted in favor. The motion passed.

Lula commented on the wonderful turn out for the bicycle and helmet give away.

CHIEF’S REPORT

Chief of Police Lonnie Holder informed Council that during this time of the year his officers would be doing a lot of training and would be driving back and forth to Forsyth.

Chief Holder informed Council that one of his officers had gotten trapped in the 2010 Tahoe during a traffic stop. The door hinges would not allow the door to open. The officer had to force the door open causing damage to the door, hingers and front fender of the vehicle. He commented the vehicle was 10 years old and had over 260,000 miles on it. He stated that the repairs would be about $5000 and asked if Council wanted to spend the money for repairs.

Libby Bond made a motion to take the vehicle out of service. Council discussed other options for the vehicle. After the discussion, Libby amended her motion to take the vehicle out of service, remove all the equipment from the vehicle and sell the vehicle. Walker Moore seconded the motion.

Chief Holder then informed Council that the 2011 Chevrolet Caprices had over 175,000 each. Council agreed to meet and determine how a new vehicle would be paid for.

Chief Holder told Council they had found a way to be able to use the evidence room by scanning the codes into the system with the use of the equipment in the vehicles.

Mayor Turner requested that the auction of the seized equipment be discussed. Chief Holder said they were accepting sealed bids that would be opened on January 30, 2020.

PUBLIC WORKS REPORT

Public Works Director Scott Jones, informed Council that Rod Walker was back at work on light duty.

CLERKS REPORT

City Clerk Pam Dowdy reminded Council the auditors, AJK, LLC, will be here on February 10, 2020 to go over the FY 2019 budget.

Pam presented Council with a bid for closing in the other garage door and putting in an emergency exit door. Pam also said she had asked Tim Gaines if he was interested in bidding and he said that he was but it would be Thursday before he could submit his bid. Council agreed to wait on the second bid and discuss at another meeting.

Pam informed Council of the rate and payment terms of a loan from the bank as well as GMA for the backhoe discussed in previous meetings. Both entities will finance for 3.44%. The banks terms are monthly and quarterly payments whereas GMA offers quarterly and annual. Council requested that other bids be obtained and agreed to meet and discuss the financing.

Pam explained to Council that in the search for options to hire another person for the Public Works Department two staffing agencies had responded. Spherion would not provide a temp but will help us find a full-time person for a fee. Premier Staffing will do a temporary person. They pay all payroll taxes, worker’s compensation, unemployment, do all preemployment testing, etc. The fee to the City would be $15.40 for an $11.00 an hour employee.

Libby made a motion to use Premier Staffing for filling the position in the Public Work’s Department. Erie Barker seconded the motion. Mayor Walter Turner, Danny Perkins, Walker Moore and Tiffany Coker voted in favor. The motion passed.

Nick Green from the Macon Bacon baseball team contacted the City about an opportunity for the First Responders to attend a Macon Bacon game and to play in a charity softball tournament. All information will be forwarded to the Police Department and the Fire Department.

Pam informed Council that the City website was current and asked Council to see if there was anything else, they would like to see added. She also said that she intended to have all Council set up with a working email address prior to the next meeting. Pam is making an attempt to keep a City calendar of events.

FIRE CHIEF REPORT

Fire Chief Jamie Burgess informed Council he had nothing in the way of fires to report. The Fire Department had vamped up training during the time.

Chief Burgess again expressed the need for a Brush/Rescue truck. He said he had been doing some research and felt as if one could be purchased for around $25,000. He proposed using the money that was donated to the Fire Department if the City could pay the balance.

He said that he had grant paperwork completed for the items needed to outfit the truck but that there was a little sense in turning in the grant without the truck.

Council agreed to discuss payment during the meeting about the police cars and the backhoe. Jamie mentioned the need for thermal imagers and gas monitors that were included in the budget. He also said the Fire Department was in the need of an ice machine. Some suggestions were made for financing of these items.

Jamie again brought up the need for expansion of the Fire Department. He was asked by Council to break down the expansion into parts. What was the greatest need?

MAYOR REPORT

Mayor Walter Turner informed Council of his attendance at the Georgia Cities Summit in Atlanta this past weekend. He informed Council that during the Summit he was able to make contact with representatives from EPD in an attempt to get a waiver for the City burn ban for limb and tree removal. He also had the opportunity to make contact with them to get assistance with mediating the wells at the corner where a former service station was located.

Mayor Turner said he had spoke with a representative from Georgia Power who was interested in providing information on power outages for Code Red Notification. He is also interested in Code Red notifications when kids leave the Georgia Center.

Mayor Turner announced another Clean-up day had been scheduled for February 8, 2020. Flint Energies has donated $200.00 for whatever needs we had in reference to the clean-up.

He announced the Reynolds Ramblers bicycle committee was mapping out bicycle routes. He also said that Mr. Dan Holder had paid for replacement nets for the tennis courts.

Mayor Turner informed Council that bids had been received from two monument companies for the repairs and replacement of monuments, slabs and coping at the cemetery that was result of the accident during the holidays. Mayor Turner announced that the River Valley Regional Commission had completed an official map of the City, which is required by Charter.

Mayor Turner said that GMA requested that he serve on the Children & Youth Advisory Council.

Mayor Turner also went over his goals for the 2020-2024 term. (Goals attached to the minutes)

NEW BUSINESS

Due to the fact that a member of City Council, Tiffany Coker lives within the targeted area for the 2019 CDBG there is a conflict of interest. Ms. Coker agreed to abstain from involvement with the project, she will not obtain a financial interest nor gain any special benefit from the project.

City Attorney Brian Causey read an anti-litem notice received by the City Clerk on January 3, 2020. The notice informed of intent to sue due to an accident at the railroad on July, 4, 2020. Attorney Causey informed Council that he would discuss and give his recommendations during the Executive Session.

Libby Bond made a motion to go into Executive Session to discuss the anti-litem notice. Walker Moore seconded the motion. Mayor Walter Turner, Danny Perkins, Erie Barker and Tiffany Coker voted in favor. The motion passed.

EXECUTIVE SESSION

After returning from Executive Session, Danny Perkins made a motion to allow City Attorney Brian Causey to reply to the attorney in reference to the anti-litem notice and to notify the cities insurance company. Walker Moore seconded the motion. Mayor Walter Turner, Libby Bond, Erie Barker and Tiffany Coker voted in favor. The motion passed

ADJOURNMENT

Tiffany Coker made a motion to adjourn the meeting. Erie Barker seconded the motion. The meeting adjourned.


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