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minutes:february_19_2018 [2020/01/22 14:54] (current)
panthony created
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 +The regular meeting of the Mayor and City Council convened at 6:31 p.m. Monday, February 19, 2018 at the Train Depot.
 +
 + 
 +**MEMBERS PRESENT:​** ​ Mayor Walter Turner, Danny Perkins, Chris Mason, Libby Bond, and Walker Moore (Brittany Wainwright came in shortly after the meeting had been called to order and Erie Barker came in towards the end of the meeting.)
 +
 +**MEMBERS NOT PRESENT: ** 
 +
 +INVOCATION: ​ City Clerk Pam Anthony
 +
 +**APPROVAL OF PROPOSED AGENDA** ​
 +
 +Chris Mason made a motion to adopt the agenda as presented. Walker Moore seconded the motion. Libby Bond and Danny Perkins voted in favor. ​ The motion passed.
 + 
 +**APPROVAL OF MINUTES**
 +
 +Danny Perkins made a motion to approve the minutes for the January 22, 2018 meeting. ​ Libby Bond seconded the motion. ​ Walker Moore and Chris Mason voted in favor. ​ The motion passed.
 +
 +Libby Bond made a motion to approve the minutes with the change noted of the Executive Session, January 22, 2018. Walker Moore seconded the motion. ​ Chris Mason and Danny Perkins voted in favor. ​ The motion passed.
 +Last paragraph, remove Erie Barker as he was not present in the meeting.
 +
 +Chris Mason made a motion to approve the minutes of the January 29, 2018 meeting/​work session. ​ Danny Perkins seconded the motion, Libby Bond and Walker Moore voted in favor. ​ Brittany Wainwright abstained. The motion passed.
 +
 +Libby Bond made a motion to approve the minutes for the Executive Session, January 29, 2018.  Chris Mason seconded the motion. ​ Walker Moore and Danny Perkins voted in favor. ​ Brittany Wainwright abstained. ​ The motion passed.
 +
 +**OLD BUSINESS** ​
 + 
 +Leases – tabled.
 +
 +Amanda Haynie outlined the proposal from 365° Branding and asked if Reynolds would become a partner. ​ She explained the project of branding is for the whole county, the City of Butler, Taylor County Commissioners,​ Taylor County Chamber of Commerce and the Development Authority have all agreed to participate. ​ If Reynolds agrees to participate,​ a signer for the contract and representatives will need be appointed.  ​
 +The cost of six thousand dollars ($6000.00) per partner is payable in three installments,​ the first being due March 15, 2018. Mayor Turner expressed concern that the project would not benefit the businesses or the citizens of Reynolds. ​ He felt the decision would not be a cost-effective decision for the residents of Reynolds.
 +
 +Libby Bond made a motion to become a partner in the 365° Branding for Taylor County. ​ Chris Mason seconded the motion. ​ Walker Moore, Brittany Wainwright and Danny Perkins voted in favor. ​ The motion passed.
 +
 +The Mayor, Walter Turner, is the authorized signer of the contract with Libby Bond being the second consultant and all of Council being participants in the SWOT analysis.
 +Mayor Turner stated that, as Council had voted to participate,​ he would support the project completely.
 +
 +**COMMITTEE REPORTS** ​
 +
 +Finance Committee – No report.
 +
 +Property Committee – No report.
 +
 +Police Committee – No report.
 +
 +**POLICE CHIEF’S REPORT**
 +
 +Chief of Police Lonnie Holder reported several complaints about a residence, 35 S. Macon Street being a hazard. ​ Chief Holder had visited the property and said it was a serious hazard. ​ The doors were open and no one is living in the residence. ​ Council asked the City Clerk, Pam Anthony, to see if taxes had been paid on the residence and determine if the City has a contact for the residence.
 +
 +Chief Holder then read a letter of appreciation for Officer Ed McCrary’s assistance from a lady who was passing through Reynolds and had a flat tire.  Officer McCrary was off duty and pulled over on the side of the road when this lady pulled off the road in front of him with a flat tire.  Officer McCrary proceeded to change the tire for the lady.  This lady wanted the City to know how much she appreciated Officer McCrary’s assistance and professionalism. Chief Holder then read a letter from the Mayor acknowledging Officer McCrary’s professionalism and courteousness. ​ Chief Holder ordered a pin for Officer McCrary that would be presented at a later time.
 +
 +**PUBLIC WORKS DIRECTOR REPORT**
 + 
 +In the absence of the Public Work’s Director, City Clerk Pam Anthony gave the Public Works Report. ​ The City Clerk reported that the Streetscape project was scheduled for the first or second week of March, depending on the weather.
 +
 +The City Clerk informed the Council that bid opening for the paving project was scheduled for February 27, 2018 at 11:00 a.m. at the Train Depot.
 +
 +The City Clerk also reported that three of the pumps had gone out at the pumping station and the repairs were about four thousand ($4000.00) each and that the gate controller was being replaced with a totally new mechanism.
 +
 +Libby Bond made a motion to pay for the new gate controller mechanism out of the 2011 SPLOST. Chris Mason seconded the motion. ​ Walker Moore, Danny Perkins and Brittany Wainwright voted in favor. ​ The motion passed.
 +
 +**FIRE REPORT** ​
 + 
 +In the absence of the Fire Chief, City Clerk Pam Anthony reported that the department had responded to two fires, neither were significant.  ​
 +The City Clerk also reported the department had a boot drive on Saturday, February 17, 2018 to raise money for nice dress uniforms.
 +
 +**FINANCE REPORT** ​
 +
 +The City Clerk informed the Council that the loan payment for the Chief’s vehicle was due and asked the Council about making the payment out of 2011 SPLOST as discussed during budgeting.
 +
 +Libby Bond made a motion to pay the loan payment out of the 2011 SPLOST. ​ Brittany Wainwright seconded the motion. ​ Danny Perkins, Walker Moore and Chris Mason voted in favor. The motion passed.
 +
 +Discussion also occurred about the payment of the two new vehicles being paid out of the 2011 SPLOST. ​ The City Clerk will research and report to the Council the payment amount at the next meeting.
 +The City Clerk also reported to Council the only two signers on the Safety Deposit Box at the bank were Fred Waller and Tonya Kirksey.
 +
 +Chris Mason made a motion to have Fred Waller and Tonya Kirksey taken off the list for signers of the Safety Deposit Box.  Brittany Wainwright seconded the motion. ​ Danny Perkins, Walker Moore and Libby Bond voted in favor. ​ The motion passed.
 +
 +Brittany Wainwright made a motion to have Walter Turner, Pam Anthony and Elizabeth “Libby” S. Bond as signers for the Safety Deposit Box with two of the three needing to be present at any time the box was accessed. ​ Chris Mason seconded the motion. ​ Danny Perkins, Libby Bond, and Walker Moore voted in favor. ​ The motion passed.
 +
 +The City Clerk informed the Council that they each had the portion of the budget in the back of the folder that pertained to the Committee that they represented. ​ She asked that those be completed and returned to her no later than March 15, 2018 and sooner if possible.
 +
 +The City Clerk read a Resolution for Cities Week which has been designated as the week from April 23th thru April 29rd, of 2018.  The city will celebrate Cities Week with multiple activities throughout the week.
 +The City of Butler City Manager sent out a request for assistance for the entities involved in the LEPC meeting to fund the meals provided during the meetings. ​ Mayor Walter Turner said that Montessori Joy Learning Center would be willing to assist. ​ Members of the Council also said the City of Reynolds would provide the meal for a month or whatever needed.
 +
 +**MAYOR’S REPORT**
 +
 +Mayor Walter Turner reported that Scott Jones and he had been working on an accurate map of the City of Reynolds. ​ He felt the map they had put together was as accurate as possible and was ready for printing.
 +The Mayor encouraged each Council person to attend the Taylor County Comprehensive Planning Meeting on Tuesday and asked them to be thinking about opportunities to improve Reynolds. Some of the suggestions he had were a Dog Walk Park, Disc Golf Course, and to promote greater involvement in Scouting and Junior achievement. ​ He would like to see a greater involvement in the Family Connections program.
 +  ​
 +The Mayor has been working with Tyler Peek at Georgia Department of Transportation (GDOT) about the upgrade of the pedestrian crossing at the traffic light making it a safer crossing. ​ The upgrade with not be of any cost to the City of Reynolds. Mayor Turner is also working with Julio Portillo of the River Valley Regional Commission about complete streets and how to improve safety at William Wainwright Street and Hwy 128.
 +He reported to Thomaston on March 7, 2018 for a GDOT about widening of the bridge at Patsiliga Creek. ​ There are possibilities of widening it to allow for a golf cart or bicycle trail.
 +
 +**NEW BUSINESS**
 +  ​
 +No new business at this time.
 +
 +**OTHER BUSINESS**
 +
 +Citizens of Reynolds, Chance McGough came before Council requesting a street light be placed on S. Boundary Street near 59 S. Boundary. ​ He explained that it was very dark in the area and expressed concern for the safety of the children in the area.  Council assured Mr. McGough that all efforts would be made to get a street light there but would also look at other areas within the City that may need lighting.
 +Mr. McGough also requested that Council speak with the contractors doing limb pick-up about be more cautious when picking up limbs in his yard as it was being torn up.  He said he understood it was actually in the city right-of-way but he was trying to keep in grassed and cut.
 +
 +**ADJOURNMENT**
 + 
 +Chris Mason made a motion to adjourn the meeting. Libby Bond seconded the motion. ​ Walker Moore, Brittany Wainwright, Erie Barker and Danny Perkins voted in favor. ​ The meeting was adjourned.
  

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