The regular meeting of the Mayor Pro-tem and Council convened at 6:35 p.m. on Monday, February 18, 2019 at the Train Depot with the announcement of a quorum.

MEMBERS PRESENT: Mayor Pro-tem Erie Barker, Danny Perkins, Chris Mason and Libby Bond.

MEMBERS NOT PRESENT: Mayor Walter Turner, Walker Moore, and Brittany Wainwright

INVOCATION: Danny Perkins

ADOPTION OF PROPOSED AGENDA

Danny Perkins made a motion to adopt the agenda as presented. Libby Bond seconded the motion. Mayor Pro-tem Erie Barker and Chris Mason voted in favor. The motion passed.

APPROVAL OF MINUTES

Danny Perkins made a motion to adopt the minutes for the January 28, 2019 regular monthly City Council meeting. Chris Mason seconded the motion. Mayor Pro-tem Erie Barker and Libby Bond voted in favor. The motion passed.

Danny Perkins made a motion to adopt the minutes of February 4, 2019 work session. Libby Bond seconded the motion. Mayor Pro-tem Erie Barker and Chris Mason voted in favor. The motion passed. Minutes of the February 11, 2019 work session will be presented at the next meeting.

OLD BUSINESS

City Clerk Pam Anthony is researching how city employees would be covered by liability insurance if they became volunteer fireman and were called to fire during regular working hours. There is no report at this time. Matter tabled.

COMMITTEE REPORTS

Finance Committee: No report. Property Committee: Libby Bond reported the Committee met and had agreed to purchase awnings for Tim’s Fireside Grill. Libby Bond made a motion to purchase awnings out of the 2017 SPLOST. Chris Mason seconded the motion. Mayor Pro-tem Erie Barker and Danny Perkins voted in favor. The motion passed. The Property Committee informed council of requesting an itemized statement from Tim Gaines for the labor and expense incurred by the renovation of the building where Tim’s Fireside Grill is now located. The Committee agreed to have Mr. Gaines pay $100 a month and allow the $525 be an in-kind payment for the renovation of the building, Council discussed the lease for Tim’s Fireside Grill and agreed to the terms proposed by the Council with the stipulation that the file be explicit on terms and reasoning.

Police Committee: No report.

FAMILY CONNECTIONS REPORT

Coordinator of Taylor County Family Connections (TCFC), Lula Neal gave a brief report on the activities for the month. In coordination with Mrs. Neal, Sara Mathis, Chair of the Taylor County Family Connections Collaborative Board requested the City of Reynolds agree to continue to be the Fiscal Agent for FY 2020. Mrs. Neal and Mrs. Mathis asked if the City of Reynolds would agree to be the Fiscal Agent for any funds coming through donations, fund raisers or grants.

Libby Bond made a motion to be the Fiscal Agent for Taylor County Family Connections for the FY 2020. Danny Perkins seconded the motion. Mayor Pro-tem Erie Barker and Chris Mason voted in favor. The motion passed.

Libby Bond made a motion to be the Fiscal Agent for Taylor County Family Connections for grant or other monies received by the TCFC. Chris Mason seconded the motion. Mayor Pro-tem Erie Barker and Danny Perkins voted in favor. The motion passed.

CHIEF’S REPORT

Chief of Police Lonnie Holder thanked City Council for their support and the purchase of the new vehicle. He emphasized the importance of having the tools to do their job. Chief Holder also reported that he had attended Chief’s training earlier in the month.

PUBLIC WORKS REPORT

Public Works Director Scott Jones reported he had advertised proposal for bid for the roof repair at City Hall and had made calls but only had obtained one bid. Danny Perkins made a motion to accept the bid received for the roof repair in order to go ahead and get the work completed. Libby Bond seconded the motion. Mayor Pro-tem Erie Barker and Chris Mason voted in favor. The motion passed. Scott informed Council of the need to expand the scope of work for the 2019 CDBG to meet the 70% low/mod income needed for the approval of the project. Expanding the total project would bring it up to a $1,000,000 project and would increase the amount of funds the City would be required to match to $200,000. The funds to meet the expanded project can be drawn from LMIG, TSPLOST and SPLOST. The River Valley Regional Commission requested the Letter of Agreement be signed for the FY 2019 CDBG grant. Libby Bond made a motion the agreement be signed pursuant to Brian Causey City Attorneys approval of the wording. Chris Mason seconded the motion. Mayor Pro-tem Erie Barker and Danny Perkins voted in favor. The motion passed.

FIRE CHIEF REPORT

In the absence of Fire Chief, Jamie Burgess, Mayor Pro-tem Erie Barker informed Council he had received a call from the Fire Chief and there was nothing new to report.

CLERK REPORT

City Clerk, Pam Anthony gave report on the status of Revenues and Expenses for the FY 2019 as compared to the FY 2018 as can be seen on the Revenue/Expense report provided in council’s packet. Pam provided each council member with a folder with all reports needed to begin the FY 2020 budget process. She suggested the Committees of each department start scheduling meetings with department heads to begin. Pam reported that the city had received a very good response from the Intent to FIFA notices send out by GTS. Several residents came in and paid past years taxes plus current years taxes. Pam requested Council’s input on term of leases that will be signed March 1, 2019. Council discussed and agreed to make the leases end on December 31,2019 in order for them to be due on calendar year.

MAYOR REPORT

In the absence of the Mayor there was no Mayor’s report.

NEW BUSINESS

No new business.

OTHER BUSINESS

No other business.

ADJOURNMENT

Libby Bond made a motion to adjourn the meeting. Chris Mason seconded the motion. The meeting adjourned.


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