The regular meeting of the Mayor and Council convened at 6:30 p.m. on Monday, February 17, 2020 at the Train Depot with the announcement of a quorum.

MEMBERS PRESENT: Mayor Walter Turner, Chris Mason, Erie Barker, Walker Moore, Tiffany Coker and Libby Bond

MEMBERS NOT PRESENT: Danny Perkins

INVOCATION: Libby Bond

ADOPTION OF PROPOSED AMENDED AGENDA

Chris Mason made a motion to adopt the agenda as amended. Erie Barker seconded the motion. Mayor Walter Turner, Libby Bond, Erie Barker and Tiffany Coker voted in favor. The motion passed.

APPROVAL OF MINUTES

Chris Mason made a motion to approve the minutes of the January 27, 2020 regular meeting. Erie Barker seconded the motion. Mayor Walter Turner, Tiffany Coker, Libby Bond and Walker Moore voted in favor. The motion passed.

Chris Mason made a motion to adopt the minutes of the January 27, 2020 executive session. Erie Barker seconded the motion. Mayor Walter Turner, Tiffany Coker, Libby Bond and Walker Moore voted in favor. The motion passed.

Chris Mason made a motion to approve the minutes of the February 3, 2020 regular meeting. Libby Bond seconded the motion. Mayor Walter Turner, Erie Barker, Walker Moore and Tiffany Coker voted in favor. The motion passed.

Libby Bond made a motion to approve the minutes of the February 3, 2020 executive session. Chris Mason seconded the motion. Mayor Walter Turner, Erie Barker, Walker Moore and Tiffany Coker voted in favor. The motion passed.

OLD BUSINESS

The Resolution to authorize payment of a nominal fee, stipend, and/or reimbursement of reasonable expenses to those who serve as volunteer firefighters was read by Assistant City Clerk Tammy Jones.

Libby Bond made a motion to adopt the Resolution with the payment of $15.00, per actual call, per actual firefighter responding to said calls. Walker Moore seconded the motion. Mayor Walter Turner, Erie Barker and Tiffany Coker voted in favor. Chris Mason voted against the motion. The motion passed.

Water project – USDA Grant/loan – tabled until the City is contacted by the USDA.

Chris mason made a motion to table, Libby Bond seconded. Mayor Walter Turner, Erie Barker, Walker Moore and Tiffany Coker voted in favor. The motion passed.

COMMITTEE REPORTS

Finance Committee: Libby Bond reported that she met with Pam and discussed the Fire Department Resolutions and the quotes for the Garage. The garage quote will be discussed under New Business. Property Committee: No report. Police Committee: No report.

FAMILY CONNECTIONS REPORT

Family Connection Coordinator Lula Neal, presented Council with her written report and asked if there were any questions. TCFC coordinator and the Early Literacy Strategy team will be working on the completion of the FY21 Annual plan which is to be presented before a review technical team on March 13, 2020, 9:00 am in Columbus GA. This plan will also contain a $1000.00 reduction in the fiscal budget. The new annual budget for all Georgia counties will be $47,000.00 instead of $50.000.00 This would impact the donations that are given toward events in the community, such as Shop with a cop and the bicycle donations. Lula Neal said they were still working the 501c3 status and that they had a CPA volunteer to assist in applying for grants. In addition, there is a “Grandparents program” grant for $5,000 that they are looking at applying for. A comment was made that the intent to become a 501c3 needs to be in the plan.

CHIEF’S REPORT

Chief of Police Lonnie Holder informed Council that during this time of the year his officers would be doing a lot of training and would be driving back and forth to Forsyth. Chief Holder then informed Council that he purchased 2 AEDs at the Chief’s Conference, one each for the Fire Department and Police Department. Chief Holder stated that he needed to purchase one new Body Camera, the goal being one camera per officer. Chief mentioned that that Tahoe was being taken out of service, the insurance taken off, and the vehicle stripped of law enforcement material. Chief mentioned that he had submitted his budget.

PUBLIC WORKS REPORT

Public Works Director Scott Jones, was not available. His report mentioned receiving the LMIG money in the amount of $23,2289.34. In addition, 3 quotes were received to purchase the new backhoe. This item was tabled until a later date.

CLERKS REPORT

Assistant City Clerk Tammy Jones, announced the LEPC Meeting on February 18, 2020 at noon. Tammy also announced that City Clerk Pam Dowdy was due to meet with Brian Causey regarding the Municode on Tuesday, February 18th. Both bids for closing in the other garage door and putting in an emergency exit door were received but due to a difference of $1,000 it was suggested to go back to both individuals and have them rebid on the same materials. Council requested that other bids be obtained and agreed to meet and discuss the financing. AJK Audit reports were distributed to all council members.

FIRE CHIEF REPORT

Dennis Wainwright, introduced the Fire Capt. Jason Griffin and informed Council he had nothing to report.

MAYOR REPORT

Mayor Walter Turner informed Council that we will be getting a janitorial person at no cost to the City. The person will work through a work program called Eckerd Commerce. Mayor Turner announced a great turnout for the February 8, 2020 over 39 people had signed up. A lot was done in the 3 hours. He announced the Reynolds Ramblers bicycle committee was meeting at Thursday February 20, 2020 at noon and to let him know if you plan on attending. Mayor Turner informed Council that the City should be receiving the Traffic Monitor, in February, that was donated to the city.

NEW BUSINESS

Libby Bond made a motion to do the 1st public reading of the Municode as it stands on Monday February 24, 2020. Chris Mason seconded the motion. Mayor Walter Turner, Tiffany Coker, Erie Barker and Walker Moore voted in favor. The motion passed.

ADJOURNMENT

Walker Moore made a motion to adjourn the meeting. Erie Barker seconded the motion. The meeting adjourned.


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