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minutes:august_20_2019 [2020/01/22 08:17] (current)
panthony created
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 +The regular meeting of the Mayor and Council convened at 6:32 p.m. on Monday, August 20, 2018 at the Train Depot with the announcement of a quorum.
 +
 +**MEMBERS PRESENT:​** ​ Mayor Walter Turner, Danny Perkins, Walker Moore, Libby Bond and Chris Mason. ​ Brittany Wainwright arrived during discussion on Old Business
 +
 +**MEMBERS NOT PRESENT:​** ​ Erie Barker ​
 +
 +**INVOCATION:​** ​ Danny Perkins
 +
 +**APPROVAL OF PROPOSED AGENDA**
 +
 +City Clerk Pam Anthony wanted to make note that under Other Business comments must be kept to a maximum of 3 (three) minutes. ​ She also suggested that a report from Family Connections be added to the regular agenda. ​ Upon agreement of Council, Family Connections Report was added prior to the Chief’s Report.
 +
 +Chris Mason made a motion to adopt the agenda with noted changes. ​  Libby Bond seconded the motion. ​ Mayor Walter Turner, Danny Perkins and Erie Barker voted in favor. ​ The motion passed.
 +
 +**APPROVAL OF MINUTES**
 +
 +Danny Perkins made a motion to adopt the minutes for the July 16, 2018 regular monthly City Council meeting. ​ Walker Moore seconded the motion. Mayor Walter Turner and Libby Bond voted in favor. Chris Mason abstained due to absence from the meeting. ​ The motion passed.
 +
 +Libby Bond made a motion to adopt the minutes of the July 23, 2018 budget hearing. ​ Walker Moore seconded the motion. ​ Mayor Walter Turner, Chris Mason and Danny Perkins voted in favor. ​ The motion passed.
 +
 +Libby Bond made a motion to adopt the minutes of the July 23, 2018 Work Session. ​ Walker Moore seconded the motion. ​ Mayor Walter Turner, Chris Mason and Danny Perkins voted in favor. ​ The motion passed.
 +
 +Walker Moore made a motion to adopt the minutes of the July 30. 2018 Special Called Meeting. ​ Danny Perkins seconded the motion. ​ Mayor Walter Turner, Libby Bond and Chris Mason voted in favor. ​ The motion passed.
 +
 +Chris Mason made a motion to adopt the minutes of the August 8, 2018 Special Called Meeting. ​ Libby Bond seconded the motion. Mayor Walter Turner, Danny Perkins and Walker Moore voted in favor. ​ The motion passed. ​
 +
 +**OLD BUSINESS**
 +
 +Libby Bond explained to Council that she and Brittany Wainwright, members of the Property Committee, have done research on charges “per square foot” for rental space for business property around town and in surrounding cities. ​ Examples of their finding was presented to Council. After some discussion on the Property Committees recommendations Walker Moore suggested tabling the decision until further discussion during the Work Session, August 21, 2018.
 +
 +Danny Perkins made a motion to table the discussion until the Work Session, August 21, 2018.  Chris Mason seconded the motion. ​ Mayor Walter Turner, Walker Moore, Libby Bond and Brittany Wainwright voted in favor. ​ The motion passed.
 +
 +Tim Gaines of Tim’s Fireside Grill came before Council with a proposal. ​ Mr. Gaines said he really needed more space for storage of some of his equipment and supplies. ​ He proposed that he would build the evidence room needed by the Reynolds Police Department to specks if Council would also allow him to enclose additional space in the garage/​storage area behind City Hall for his supplies. ​ He presented Council with several verbal options. ​ Council was agreement but requested Mr. Gaines draw up plans and a proposal prior to decision being made.
 +
 +**COMMITTEE REPORTS**
 +
 +Finance Committee: ​ Danny Perkins emphasized the importance of Council’s attendance at the Work Session, August 21, 2018.
 +
 +Property Committee: ​ Brittany and Libby met with Scott Jones, Public Works Director and discussed ways to keep costs contained. ​ The age of equipment and need for unexpected repairs was discussed. ​ Brittany Wainwright suggested funds be set aside to meet the needs of replacing and repairing equipment
 +.
 +Police Committee: ​ Walker Moore reported he and Erie Barker met with Lonnie Holder, Chief of Police to discuss ways the police department could contain costs.
 +
 +**FAMILY CONNECTIONS REPORT**
 +
 +Coordinator of Taylor County Family Connections,​ Lula Neal, reported the success of the first Collaborative Meeting in Taylor County. ​ The Collaborative meet at the Cantina in Reynolds with many in attendance. ​ Michael Johnson with Family Connections made a presentation on the mission of Family Connections. ​
 +Mrs. Neal invited all of Council to the next Collaborative Meeting on September 13, 2018.
 +
 +**CHIEF’S REPORT**
 +
 +In the absence of Chief Holder, Captain Ed. McCrary reported the Reynolds Police Department had responded to 14 (fourteen) calls in July.  Seven of the calls were domestic and four were alarm calls.
 +
 +**FIRE CHIEF REPORT**
 +
 +Fire Chief, Jamie Burgess reported the Fire Department responded to three calls during the month of July.  He also reported that two of the old trucks used by the Fire Department needed replacement. ​ He informed Council of a service truck owned by the phone company that was for sale.  He said the one truck fitted could meet the need of the two trucks needing replacement.  ​
 +
 +**PUBLIC WORKS REPORT**
 +
 +Public Works Director, Scott Jones reported repairs of a sink hole on Boundary Street. ​ Scott informed Council the cost of the repair could be covered by TSPLOST.
 +Danny Perkins made a motion to pay for the repairs of the sink hole ($1300.00) out of TSPLOST. ​ Libby Bond seconded the motion. ​ Mayor Walter Turner, Walker Moore and Chris Mason voted in favor. ​ The motion passed.
 +In the prior month’s meeting Council had requested that Scott obtain a price for piping for drainage issues at Tommy Beeland and his neighbors. ​ Mr. Beeland came before Council the prior month requesting assistance with the drainage. ​ Scott advised Council the project would take approximately 350 ft. of piping that would cost the city about $6000.00.
 +Scott and Council decided the draining issue would be addressed for the whole town during the next CDBG grant.
 +
 +**CLERKS REPORT**
 +
 +City Clerk, Pam Anthony reminded Council of the upcoming Annual Audit on October 15-19, 2018. Pam also reported that there were issues with the water meter reader. ​ She informed Council the cost of a rebuilt meter was $650.00 and a new meter was $1495.00. She reported the Water Clerk was working with company to see if they could correct the issue without replacing and would come back to Council with a report the following month.
 +
 +**MAYOR REPORT**
 +
 +No report.
 +
 +**NEW BUSINESS**
 +
 +No report.
 +
 +**OTHER BUSINESS**
 +
 +Mr. Bob Cartwright came before Council requesting a refund of $633.00 for a new water meter he had paid for as well as some of the cost of his extremely high water bills. ​ Mr. Cartwright stated that he paid for replacing his meter after the high water bill.  He said once the meter was replaced his water bill returned to normal. ​  ​Council denied Mr. Cartwright’s request after a very lengthy discussion on the cause of high water bills.
 +Mr. Ralph Davis introduced his company MIH (Make It Happen) Foundation to Council. ​ Mr. Davis has a desire to establish and maintain a recycling program in Reynolds and raise public awareness. ​ Mr. Davis requested that Council review the material he presented and contact him with any interest in the project.
 +
 +**ADJOURNMENT**
 +
 +Libby Bond made a motion to adjourn the meeting. ​ Chris Mason seconded the motion. The meeting adjourned.
  

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