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minutes:april_15_2019 [2020/01/21 14:56] (current)
panthony created
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 +The regular meeting of the Mayor and Council convened at 6:32 p.m. on Monday, April 15th, 2019 at the Train Depot with the announcement of a quorum.
 +
 +**MEMBERS PRESENT:​** ​ Mayor Walter Turner, Danny Perkins, Chris Mason, Walker Moore, and Libby Bond. Erie Barker arrived prior to the approval of the minutes.
 +
 +**MEMBERS NOT PRESENT:​** ​ Brittany Wainwright
 +
 +**INVOCATION:​** ​ Libby Bond
 +
 +**ADOPTION OF PROPOSED AGENDA**
 +
 +Walker Moore made a motion to adopt the revised Agenda for April 15, 2019 to include an Executive Session. ​ Libby Bond seconded the motion. Mayor Walter, Danny Perkins and Chris Mason voted in favor. The motion passed.
 +
 +**APPROVAL OF MINUTES**
 +
 +Chris Mason made a motion to adopt the minutes for the March 18, 2019 regular monthly City Council meeting with the revision of changing Water Clerk on page 3 to Assistant City Clerk. ​ Walker Moore seconded the motion. Mayor Walter Turner, Erie Barker, and Libby Bond voted in favor. Danny Perkins abstained as he was absent. The motion passed.
 +
 +Danny Perkins made a motion to adopt the minutes of the March 25, 2019 Work Session. Walker Moore seconded the motion. ​ Mayor Walter Turner, Libby Bond, Erie Barker and Chris Mason voted in favor. ​ The motion passed.
 +
 +The April 8th meeting mentioned on the minutes did not occur and will need to be rescheduled.
 +
 +**OLD BUSINESS**
 +
 +Danny Perkins would like a quarterly report on the status of in-kind payment on Tim’s Fireside Grill lease.
 + 
 +**COMMITTEE REPORTS**
 +
 +Finance Committee: ​ No report.
 +Property Committee: ​ The Property Committee did meet but it would be covered under Public Works Report.
 +Police Committee: ​ No report.
 +
 +**FAMILY CONNECTIONS REPORT**
 +
 +Lula Neal read a letter from the Georgia Family Connection Partnership thanking everyone for their participation and announced the Georgia House Representatives have granted each Family Connection a budget of $50,000.00 for FY 2020.
 +Lula Neal briefed the council on April 11, 2019 the FY 2020 budget and plan was approved by the Georgia Family Connection and on April 10th the 4th quarter budget was submitted. ​ During the past 3 quarters Family Connection has spent $13,412.79 with a remaining budget of $15,732.18.
 +
 +**CHIEF’S REPORT**
 +
 +Chief Holder, introduced his newly promoted Assistant Chief, Smart Web, who has a degree in Criminal Justice. ​ Also introduced was a new officer Vernon Humphrey out of Marion County with three years’ experience and who is marijuana certified. ​ Chief Holder let the council know that Nakia Anthony is currently in mandate. ​ Chief reminded everyone that he put in his budget last year for the Reynolds Police Department to have six officers on duty. 
 +The Reynolds Police Department in conjunction with Taylor County Family Connections is having a community outreach on Saturday April 20, 2019 at the Ball Park from 10:00 am to 2:00 pm serving hot dogs and water.
 +Chief Holder announced that Taylor County Commissioners are holding a dinner for Public Safety and Public Works, Mayor and City Council at the Butler Fire Department on April 18th at 6:30 pm.  This dinner will promote collaboration and networking within the community.
 +Chief Holder announced the new patrol car was ready.
 +Chief Holder reported that the Assistant Chief Web will now be the Reynolds Police Department representative on the Sexual Assault Committee with Judge Renfroe.
 +Chief Report informed the City Council that 911 has contracted with Spillman for detailed reports on all calls. ​ This month’s report showed a very detailed breakdown on calls and response times which will be available monthly or as needed.
 +Chief Holder visited the evidence room in Butler and spoke with Investigator Wallie Carpenter who is willing to share his blueprint on creating an evidence room.  Chief found out the evidence room can be off-site and that SPLOST funds can be used.  Chief stated will need to get an assessment done to find out exactly where we are and what we need to do to go forward.
 +Chief Holder needs to replace all 6 of his thermal printers as they are obsolete. ​ The technology fund can be used to replace the printers through SSI.  SSI is compatible with the CJT program, the Sheriff’s office and Butler Police Department.
 +Chief Holder emphasized the necessity of training his officers. ​ Chris Mason also said with the training he had attended they highly encourage more training for the officers. Chief Holder informed the council that should there ever be a lawsuit the first thing that will be requested is the training records of the department. ​ Mayor Walter Turner said the City will work towards getting the Police Department Certified.
 +
 +**PUBLIC WORKS REPORT**
 +
 +Scott Jones met with the new USDA representative. ​ The previous representative is retiring. The new representative is excited to start working the on the new Water System Grant.
 +As of April 15, 2019, the accepted bids and sold various items through the auction total $11,​025.49. ​ There is a rebid on certain items on Gov Deals which expire on April 18, 2019.
 +Scott Jones has developed a Capital Improvement Plan and wants City Council to give inputs to ideas and priorities. ​ A concern will be Well 2 replacement pump which could fail at any time.  Well 1 was replaced last year.
 +Scott remined Council that City Hall needed all new wiring as soon as possible. Scott said he had received a quote 7 – 8 years ago of $25,000, he is figuring it could be close to $30,000 now.  ​
 +The roof is completed, no leaks, the rotten wood was replaced and the roof was leveled and recoated. ​ Fifteen-year warranty and a better product.
 +March 28, 2019 Scott Jones and the Mayor Walter Turner met with the State Water Counsel which was created in 2011 and involves farmers and politicians. ​ Concerns addressed are drought preparedness,​ water resources, education youth and water conservation.
 +
 +**FIRE CHIEF REPORT**
 +
 +No Report
 +
 +**CLERKS REPORT**
 + 
 +Assistant City Clerk, Tammy Jones requested a vote on whether the 2018 taxes will move to stage 2 of the tax sale.
 +Danny Perkins made a motion that the individuals that only owe 2018 taxes have the full fiscal year to pay their taxes before it goes to Stage 2. Libby Bond seconded. Mayor Walter Turner, Erie Barker, Walker Moore and Chris Mason voted in favor. ​ The motion passed.
 +Tammy Jones read the activities for the City-wide cleanup on April 20th and the activities for Cities week which runs from April 22 – 26.
 +
 +**MAYOR REPORT**
 +
 +Mayor Walter Turner discussed the city clean up.
 +
 +**NEW BUSINESS**
 +
 +No new business
 +
 +**OTHER BUSINESS**
 +
 +There was no other business.
 +
 +**ADJOURNMENT**
 +
 +Chris Mason made a motion to adjourn the meeting. ​ Libby Bond seconded the motion. The meeting adjourned
  

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